Facilities Operations Director
3 days ago
- Facilities Management: Ensure the office meets Skidmore, Owings & Merrill LLP’s standards and maintain standards on a daily basis.
- Office Operations: Serve as the first point of contact for all office renovations, staff issues, repairs, and improvements, as well as office emergencies like loss of power, leaks, HVAC, and elevator emergencies.
- Landlord and Building Management: Act as the point of contact for all operational items and actions with the landlord/building management.
- Emergency Management: Collaborate with HR and IT to ensure best practices.
- Office Security: Implement policies for office facilities, including fire safety, business standards, and help desk tickets.
- Security Cards and Access: Maintain and administer office security cards, building card access, and weekly security reports.
- Intranet Site: Update the Intranet site with key office listings, including telephone, fire warden, searchers, first aid/CPR certified, emergency communications, office resources, and operational policies.
- Seat Assignments: Manage seat assignments with Senior Leadership and update seat assignments, floor maps, and seat reporting for studio heads.
- New Hire Onboarding: Ensure all desks are cleaned, IT equipment is set up, and appropriate furniture is available for new hires.
- Staff Moves: Coordinate and oversee all aspects of internal staff moves.
- Communication: Communicate and interact daily with staff and new hires to ensure facilities procedures are compliant with SOM standards.
- Best Practices: Communicate with firm-wide peers to develop and implement best practices.
- Maintenance and Cleaning: Schedule maintenance cleaning, painting, furniture repair, and storage.
- Procurement: Supervise the ordering of pantry supplies, office supplies, and furniture, as well as oversee building cleaning company services.
- Vendor Management: Develop relationships and work daily with vendors on COL, contracts, and solicit proposals.
- Budget Management: Review monthly expenditures to ensure adherence to budget guidelines.
- Furniture Disposal: Coordinate purchases and disposal of furniture and fixtures with Finance.
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