Graduate Admissions Recruiter

4 weeks ago

Stony Brook, New York, United States Stony Brook Medicine Full time
Job Summary:

This is a full-time appointment for a Graduate Admissions Recruiter at Stony Brook Medicine. The successful candidate will develop, implement, and manage an aggressive graduate student recruitment and outreach plan, building relationships with feeder institutions and providing assistance to graduate programs on recruitment issues. The Graduate Admissions Recruiter will accurately and effectively represent the University at national and regional conferences and meetings to potential students as well as faculty and staff. The coordinator will also train the team members from across the institution to do the same.

Key Responsibilities:
  • Strategic Planning:
    • Initiate, develop, and implement a strategic and cost-effective plan for master and doctoral student recruitment; foster existing pipeline relationships as well as create new meaningful relationships with feeder schools, national laboratories, professional organizations/companies, and/or research areas to develop mutually beneficial recruitment associations.
    • Collect and analyze institutional, regional, and national data that evaluates and informs recruitment practices.
  • Communications & Outreach:
    • Raise the visibility and prominence of the institution by participating in college fairs, professional societies, and conferences to increase targeted outreach to drive prospective student engagement.
    • Organize and participate in on-campus and virtual recruitment events to attract prospective students and make connections for faculty and staff with access to a critical mass of prospective students. This includes but is not limited to information sessions, open houses, and admissions presentations.
    • Employ social media and other outlets to create a meaningful online presence, communicate with prospective students systematically, and advertise exciting opportunities on campus.
    • This position also includes assisting with management of the shared graduate admissions email account.
  • Relationship Building with Prospective Students:
    • Develop and execute effective arm-chair recruitment activities by utilizing databases to advertise opportunities and communicate and track prospective students.
    • Use Slate to search, identify, and track potential master's and doctoral applicants.
    • Employ social media and other outlets to create a meaningful online presence, communicate with prospective students in a systematic fashion, and advertise exciting opportunities on campus.
    • Cultivate nurturing relationships with potential individual applicants.
    • Meet with applicants to Stony Brook's graduate degree programs during the recruitment and interview phases of consideration, connecting them with relevant grad program directors and faculty of interest across campus.
    • Collaborate with other graduate and undergraduate recruiters in a supportive and mutually beneficial system to assure coverage, outreach, and efficiency in recruitment is achieved.
    • Create and implement a prospective graduate student tour program.
  • Customer Relationship Management System (CRM) Efficiency:
    • Develop and implement a recruitment and application guidance communication plan with support from the Graduate School Director of Marketing and Communications, utilizing the CRM system (Slate).
    • This position will be expected to learn and utilize the application processing system to communicate with students and faculty and advise and guide potential candidates on processing, timelines, and requirements.
  • Graduate Programs Partnership:
    • Meet regularly with faculty and academic departments to collect ideas and feedback from graduate program directors and coordinators by disciplinary category to better understand specific department cultures and the types of students who are successful in their particular programs.
    • Work with university departments to develop interventions that will address barriers to admission.
  • Review and Analyze Graduate School and Health Science Schools Admissions Applications:
    • This position will review and process graduate and health sciences applications for compliance, using Slate and PeopleSoft, for domestic and international applicants as needed.
  • Other duties or projects as assigned as appropriate to rank and departmental mission.
Special Notes:
This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption. In addition to the employee's base salary, this position is eligible for $3,400 UUP annual location pay, paid biweekly. ***Out-of-State Applicants: Please note as a condition of employment and in order for this position to be tendered, the successful incumbent will be required to provide evidence of a valid license and driving abstract from the state issuing the license within five business days of a conditional offer and must obtain a NYS driver's license within 30 days of start date. This is an on-campus position with off-campus recruitment travel. Weekend and overnight travel may be required at times. For this position, we are unable to sponsor candidates for work visas. Resume/CV and cover letter should be included with the online application. Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status, and all other protected classes under federal or state laws. If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at or visit OEA. In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here. Visit our WHY WORK HERE page to learn about the total rewards we offer. Stony Brook Medicine

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