Department Operations Coordinator

7 days ago

Swarthmore, Pennsylvania, United States Swarthmore College Full time
About Swarthmore College

Swarthmore College is a highly selective liberal arts institution that combines academic rigor with social responsibility. With a strong commitment to inclusive excellence and nondiscrimination, we strive to foster a diverse and inclusive community.

Job Description

We are seeking an experienced Department Operations Coordinator to provide high-level administrative support for our Engineering department. The successful candidate will have excellent communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities:
  • Provide administrative support to the Department Chair, including coordination of events, travel arrangements, and budget management.
  • Assist with the planning and execution of events such as lectures, conferences, and department retreats.
  • Manage the department's database, including student course study plans and email lists.
  • Coordinate logistics for on-campus visits, including lodging, scheduling, catering, and event set-up.
  • Perform routine clerical responsibilities, such as photocopying, filing, printing, collating documents, distributing documents, faxing, ordering supplies, maintaining office equipment, coordinating and distributing incoming mail, and preparing and sending outgoing mail and packages.
Requirements:
  • Bachelor's degree or equivalent combination of education and experience.
  • 5+ years of job-related experience.
  • Excellent communication and organizational skills.
  • Ability to manage multiple priorities in a fast-paced environment.
What We Offer

We offer a competitive salary range of $55,000 - $65,000 per year, depending on experience, along with a comprehensive benefits package, including tuition reimbursement, paid time off, and holiday schedule. If you are a motivated and organized individual who is passionate about supporting the success of our students and faculty, please submit your application today

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