Construction Project Coordinator

2 months ago


Matthews, North Carolina, United States Speedwell Construction, Inc. Full time

The Project Coordinator is responsible for supporting the Construction Project Teams, including performing administrative and clerical duties. Candidates must possess a strong work ethic, the ability to work independently, and a commitment to excellence, teamwork, and communication. This position is on-site, non-remote, full-time.

**Key Responsibilities**

  1. **Contract Management**: Complete and electronically distribute subcontracts, secure proper paperwork, and verify subcontractors are in good standing with vendor compliance before starting work.
  2. **Document Management**: Process and manage electronic copies of project-related documents, i.e., contracts, subcontracts, purchase orders, change orders, RFIs (Request for Information), meeting minutes, close-out documentation, etc.
  3. **Administrative Support**: Provide clerical/administrative support for the project team and ensure all documentation requested is received from subcontractors/suppliers for each ongoing project.
  4. **Change Order Management**: Document and track potential change orders; document approved change orders; file electronically and distribute to appropriate team members.
  5. **Close-Out Documentation**: Secure and compile electronic close-out documents.
  6. **Accounting Tasks**: Handle accounting tasks of projects, including computer entry of invoices in accounting & job cost systems.
  7. **Material Management**: Sort, prioritize, and distribute incoming and outgoing materials.
  8. **Project Setup**: Manage the setup of projects in appropriate software for daily reporting logs and building drawings.
  9. **Front Desk Support**: Assist the front desk receptionist as needed with answering phones and greeting guests.
  10. **RFI Management**: Manage RFI's (Request for Information) and other documents as the Project Manager requests.
  11. **Submittal Review**: Review and process submittals as required.
  12. **Change Order Solicitation**: Assist with soliciting pricing for change orders as required.
  13. **Permitting Support**: Assist with the permitting process as required.


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