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Executive Assistant to the Chief Operating Officer

2 months ago

Jackson, Tennessee, United States Capitol City Residential Health Care Full time
Job Summary

The Executive Assistant to the COO will provide high-level administrative support to the Chief Operating Officer, ensuring seamless execution of daily operations and strategic initiatives.

Key Responsibilities
  • Manage the COO's schedule, ensuring timely and efficient coordination of meetings, appointments, and travel arrangements.
  • Coordinate meetings, events, and conferences, including preparation of agendas, minutes, and presentation materials.
  • Prepare and consolidate strategic planning documents, briefing notes, and periodic reports.
  • Develop and maintain strong working relationships with staff across the organization.
  • Assist with special projects and initiatives, demonstrating ability to initiate, plan, and implement projects.
  • Exercise discretion and make decisions on behalf of the COO in their absence.
  • Perform other administrative duties as required.
Requirements
  • Bachelor's Degree in Business or related field, or equivalent work experience.
  • 4+ years of administrative experience, preferably in a senior-level role.
  • Excellent written and verbal communication skills, with ability to maintain confidentiality.
  • Strong analytical, critical thinking, and problem-solving skills.
  • Ability to work independently with minimal supervision.
  • Valid TN Driver's License and ability to travel.
Preferred Qualifications
  • Administrative writing and reporting skills.
  • Supply scheduling and Microsoft Office skills.
  • Organization, time management, and presentation skills.
  • Equipment maintenance and travel logistics skills.
  • Budget analysis and verbal communication skills.
Additional Requirements
  • Acceptable criminal history (state and county).