Medical Malpractice Legal Assistant

3 weeks ago

Raleigh, North Carolina, United States Russell Tobin Full time
Job Title: Medical Malpractice Legal Assistant

We are seeking a highly organized and detail-oriented Medical Malpractice Legal Assistant to join our team at Russell Tobin. As a key member of our administrative support team, you will play a critical role in ensuring the smooth operation of our medical malpractice practice.

Key Responsibilities:
  • Set up new files, including preparation of conflict worksheets and review of new file contents for names and relationships of parties.
  • Setup templates for reports, answers, and discovery in document management software.
  • Maintain attorney client lists, deadlines, and calendars.
  • General file maintenance and management, with a focus on creating systems to help identify the location of documents and what documents have been received and/or produced.
  • File general correspondence, emails, and/or other legal documents in document management software.
  • Prepare and edit general correspondence, pleadings, and/or discovery from attorney dictation, with same-day turnaround time.
  • Draft form or enclosure letters to court personnel, opposing counsel, employer, etc.
  • Related copying, scanning, faxing, etc.
  • Field and handle phone calls that may come in for attorneys in their absence.
  • Review and process incoming and outgoing mail; scan and save to document management software.
  • Possible scheduling of meetings, hearings, depositions, mediations, etc., and calendar same.
  • Prepare and update indices of pleadings, discovery, and other file materials (including medical records if not preparing chronology).
  • Draft, process, and/or maintain Medical Records requests.
  • Request checks for any filing fees or other court expenses. Process vendor invoices.
  • Request court reporters and reserve conference rooms for depositions, mediations, etc. as needed.
  • Prepare closed files, including offsite storage and/or shredding; coordinate with the Finance Department to close in our system and final bill; close matters in docketing system.
  • Prepare expense reimbursements.
  • Back up other Legal Administrative Assistants as requested or assigned.
Requirements:
  • Bachelor's or Associate Degree, or 5+ years of experience as a legal support professional.
  • Experience in Medical Malpractice is preferable, but we will consider candidates with any type of insurance defense background.
  • Experience running a case administratively from beginning to end.
  • Proficiency with Microsoft Office Suite, including Microsoft Word.
  • Knowledge of document management, billing, docketing, and e-discovery legal software.
  • Excellent client service and interpersonal skills with the ability to interact well with and respond to the needs of all levels of individuals.
  • Ability to communicate clearly and concisely in oral and written form.
  • Highly organized with attention to details, including the ability to own and prioritize all aspects of the position and meet deadlines in a dynamic, fast-paced environment.
  • Effectively manage and maintain confidential information.
  • Self-starter with the ability to work independently, or as part of a team, using initiative in all aspects of assignments.
  • Ability to read and absorb complex information quickly and accurately.
  • Ability to provide paralegal and/or administrative support for two or more attorneys.

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