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Specimen Management Specialist

2 months ago

Houston, Texas, United States Bayone Full time

Job Overview:

Core Responsibilities:
The Specimen Management Specialist plays a crucial role in supporting the Technical Operations Department through various pre-analytical tasks.

Essential Qualifications:
- Basic data entry capabilities
- Strong organizational abilities
- Knowledge of specimen types relevant to the tests requested.
- Awareness of clinical department specifications regarding specimen types and quantities necessary for each test, along with proper specimen handling and delivery protocols.
- Familiarity with compliance regulations associated with test ordering, which may vary daily.
- Adaptability and a proactive approach to continuous improvement.
- Dedication to meeting both internal and external customer needs while executing routine responsibilities.
- Willingness to contribute to a collaborative team environment and support departmental staffing needs during weekends, holidays, on-call duties, and overtime.
- Tasks must be performed with confidence, precision, and punctuality.

Key Responsibilities Include:
  • Sorting and organizing specimens
  • Racking specimens for storage
  • Collecting and delivering specimens to the laboratory
  • Storing specimens appropriately (training may be provided for operating sorters in archive mode)
  • Centrifuging samples
  • Aliquoting specimens
1.

Exhibits a willingness to learn the responsibilities assigned to the Specimen Management Specialist and gains insight into how all functions within Technical Operations and Specimen Management interconnect, impacting Technical departments and overall quality.

2.

Identifies issues related to specimen types, missing information, etc., concerning sorting, racking, centrifuging, delivery, and storage; capable of resolving or escalating information to ensure timely problem resolution.

3.

Demonstrates knowledge of compliance policies regarding test ordering, requiring the ability to research test order information using translation tables, computer systems, and service directories.

4. Achieves quality and production benchmarks within six months of completing training.
5. Completes all necessary documentation clearly, legibly, and within the designated timeframe.
6. Adheres to punctuality and attendance guidelines, supporting departmental performance during coworker absences.
7. Acquires additional skills within Technical Operations and Specimen Management to facilitate timely advancement to the next level.
8. Undertakes other duties as assigned.

Work Environment and Requirements:
1. Manages multiple tasks simultaneously in a production setting.
2. Communicates effectively with staff at all levels, both verbally and in writing.
3. Maintains composure under pressure.
4. Exercises sound judgment in resolving issues.
5. Complies with company core values, safety protocols, and operational policies.
6. Works in a biohazard environment, adhering to all safety regulations.
7. Keeps the workspace organized and clean, following 5S workplace standards.
8.

Capable of sitting, standing, or walking for extended periods; able to lift up to 50 lbs.; maneuver large carts and/or racks containing specimens.

9. Demonstrates strong interpersonal skills that contribute to a positive work atmosphere.
10. Shows flexibility in work assignments and the ability to adapt to changes.
11. Must possess some flexibility regarding work schedules.

Preferred Qualifications:
1. High School Diploma or GED.
2. A medical background is preferred, including familiarity with medical terminology relevant to clinical laboratories.
3. Previous experience in a production environment is advantageous.
4. Familiarity with mainframe computer systems is preferred.