Event Planning Specialist

4 weeks ago


Reston, Virginia, United States The Ash Group Full time

Event Planning Specialist

Job Summary

As an Event Planning Specialist at The Ash Group, you will be responsible for planning and executing events with guidance from a manager. You will work closely with senior and executive management to handle event planning, including project management, invitation/attendance strategy, site selection, speaker bookings, venue negotiations and contracting, menu and entertainment planning, audio visual, print and other material development, tracking and analysis of customer-satisfaction surveys, and on-site hotel and vendor management.

Key Responsibilities

  • Acts as project manager for assigned receptions and meetings, including site selection; online registration site development; attendee recruitment and reporting; speaker booking; budgeting; venue negotiations and contracting; menu and entertainment planning; audio visual; and print and other material development.
  • Provides top-level customer service to bank's senior management in the planning and execution of events and top-level customer service to bank's external customer, with quick and professional response to requests and inquiries.
  • With assistance of manager, negotiates contracts with hotels and other vendors to bank's legal requirements and to the best financial benefit of the bank.
  • Works with senior-level management to understand meeting objectives and desired outcomes. Assesses outcomes and adjusts future events accordingly.
  • Manages ongoing vendor relationships with hotels, restaurants and other vendors.
  • Partners with Corporate Communications team on presentations, print materials and other needs to ensure successful events.
  • Coordinates collection and reporting of event evaluation and attendance data.
  • Reviews and directs general departmental correspondence, including e-mail.
  • Coordinates shipping logistics related to event materials.
  • Identifies opportunities for efficiency and consistency through processes and procedures.


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