Event Planning Specialist
4 weeks ago
Event Planning Specialist
Job Summary
As an Event Planning Specialist at The Ash Group, you will be responsible for planning and executing events with guidance from a manager. You will work closely with senior and executive management to handle event planning, including project management, invitation/attendance strategy, site selection, speaker bookings, venue negotiations and contracting, menu and entertainment planning, audio visual, print and other material development, tracking and analysis of customer-satisfaction surveys, and on-site hotel and vendor management.
Key Responsibilities
- Acts as project manager for assigned receptions and meetings, including site selection; online registration site development; attendee recruitment and reporting; speaker booking; budgeting; venue negotiations and contracting; menu and entertainment planning; audio visual; and print and other material development.
- Provides top-level customer service to bank's senior management in the planning and execution of events and top-level customer service to bank's external customer, with quick and professional response to requests and inquiries.
- With assistance of manager, negotiates contracts with hotels and other vendors to bank's legal requirements and to the best financial benefit of the bank.
- Works with senior-level management to understand meeting objectives and desired outcomes. Assesses outcomes and adjusts future events accordingly.
- Manages ongoing vendor relationships with hotels, restaurants and other vendors.
- Partners with Corporate Communications team on presentations, print materials and other needs to ensure successful events.
- Coordinates collection and reporting of event evaluation and attendance data.
- Reviews and directs general departmental correspondence, including e-mail.
- Coordinates shipping logistics related to event materials.
- Identifies opportunities for efficiency and consistency through processes and procedures.
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