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Financial Management Analyst

2 months ago

Baltimore, Maryland, United States Johns Hopkins University Full time

We are looking for a Budget Analyst who will deliver essential support to the Departmental Administrative Manager and collaborate with faculty, researchers, staff, and students within the Department of Earth & Planetary Sciences, focusing on financial oversight primarily related to Post Award management for EPS Faculty accounts.

Key Responsibilities

  • Ensure that all expenditures are justifiable, permissible, and appropriately allocated, adhering to both internal university policies and external agency regulations throughout the entire lifecycle of costs.
  • Stay informed about federal and non-federal guidelines relevant to sponsored proposals to guarantee compliance, considering the specific terms and conditions of agreements and awards.
  • Conduct monthly reconciliations of sponsored and non-sponsored financial statements in accordance with university standards.
  • Verify that all applicable direct and indirect cost rates are accurately applied.
  • Review subaward invoices to ensure timely payments.
  • Manage accurate and prompt internal and external billing processes and receipt of payments.
  • Assist in preparing budget justifications, ensuring alignment with allocated funds.
  • Collaborate with project Principal Investigators (PIs), Co-Investigators, and administrative personnel to facilitate effective budget distribution, project initiation, and financial reporting.
  • Generate reports as requested by management, analyzing data for accuracy and compliance.
  • Support compliance issues related to sponsored research, including cost transfers and effort reporting.
  • Work closely with Finance Staff and PIs to assess costs and review financial balances.
  • Monitor and communicate any budget overruns to faculty and supervisors.
  • Analyze data and create financial reports and presentations for PIs.
  • Conduct annual evaluations of group fixed service center fees.
  • Process various SAP transactions linked to budgets, personnel, and sponsored funding.
  • Reconcile procurement cards for faculty and staff, ensuring proper documentation and expense allocation.
  • Handle ISR and eforms for faculty and group members, along with other necessary HR functions.
  • Collaborate with PIs on reports, extensions, and other administrative matters specific to sponsored projects.
  • Facilitate communication between PIs, JHURA, and the sponsored projects team to keep all parties informed on ongoing issues.
  • Organize workflows around critical grant needs of faculty and students, often in a remote capacity.
  • Educate PIs on administrative requirements and processes related to sponsors.
  • Assist students in completing and submitting expense logs and reimbursement requests prior to field research.
  • Support students abroad in compiling and submitting necessary reimbursements from grant funds.
  • Analyze expenditure logs to ensure compliance with approved budgets and guidelines.
  • Assist with various departmental front office tasks.
  • Perform any additional duties as required.

Essential Skills and Qualifications

  • Excellent interpersonal, verbal, and written communication skills, along with strong financial, analytical, organizational, and computer skills.
  • Ability to independently manage work assignments while exercising sound judgment and knowing when to seek guidance.
  • Proficiency in office technology, including financial accounting systems and Microsoft Office 365 Suite.
  • Capability to operate standard office equipment.
  • Adaptability to changing priorities in a dynamic environment.
  • General understanding of federal guidelines regarding grants and contracts.
  • Willingness to learn new systems and applications to enhance departmental service.
Minimum Qualifications
  • Bachelor's Degree in Finance, Accounting, Business, or a related field.
  • One year of progressively responsible experience in a related field.
  • Additional education may substitute for required experience, and additional related experience may substitute for required education, as permitted by the equivalency formula.
Preferred Qualifications
  • Experience with federal and private grant processes.
  • Familiarity with Johns Hopkins' financial systems and SAP functions.
  • Knowledge of COEUS/FIBI and other relevant financial systems.

Classified Title: Budget Analyst
Role/Level/Range: ATP/03/PB
Starting Salary Range: $41.43 hourly (Commensurate with experience)
Employee group: Full Time
Schedule: Monday-Friday, 8-4:30pm
Exempt Status: Non-Exempt
Location: Hybrid/Homewood Campus
Department name: Earth and Planetary Science
Personnel area: School of Arts & Sciences