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Program Support Specialist

2 months ago

Porterville, California, United States Kern Comunity College District Full time
Basic Function


Under the guidance of a designated supervisor, identify, inform, and recruit students who qualify for college programs and services; assist in the organization of a specific program.

Representative Duties


Contribute to the formulation of the program's objectives and goals; suggest policy modifications and implementation strategies; compile various necessary reports related to the program.


Collect diverse data, including calculating salaries and benefits, estimating the number of students to be served, and budgeting for various college programs.


Identify potential students; arrange and facilitate individual or small group sessions with prospective students; provide information and support regarding the program; address inquiries; clarify and explain project policies and eligibility criteria.


Conduct workshops focused on job placement; interview students to determine suitable job placement sites.


Organize and lead campus tours and departmental visits for interested students; maintain communication and follow-up with recruited students; interpret placement assessments for program eligibility.


Provide orientation about the college to community groups, agencies, and institutions; disseminate information regarding college programs and services, including recruitment, enrollment, and financial assistance.


Assist in completing financial aid applications; oversee students throughout the financial aid process; monitor academic progress for eligibility.


Support students in applying to four-year colleges and coordinate follow-ups with the appropriate counselors.


Establish and sustain relationships with public agencies and local schools, both public and private; respond to inquiries, both written and verbal, regarding the program.


Maintain connections with public and private employment agencies; stay informed about local hiring trends.


Assist in the coordination of various individual college programs.


Participate in a range of conferences and workshops related to the program; drive to different locations to establish and monitor job placements, perform outreach, and attend job fairs and placement seminars.


Provide training and guidance to student assistants as needed.


Perform related duties as assigned.

Minimum Qualifications

Any combination equivalent to:

Associate degree with coursework in behavioral science, business, or a related field and two years of experience in a student services environment.


LICENSES AND OTHER REQUIREMENTS:
Possession of, or ability to obtain, a valid California driver's license.Knowledge and Abilities

KNOWLEDGE OF:
Program rules, regulations, and requirements.
Support services available at the college.
Financial aid functions and application processes.
Recruitment techniques.
Job placement methods.
Interviewing and advisory techniques.
Modern office practices, procedures, and equipment.
Effective oral and written communication skills.
Interpersonal skills characterized by tact, patience, and courtesy.
Record-keeping practices.
Budgeting and financial control.
Correct usage of English, including grammar, spelling, punctuation, and vocabulary.
Operation of computer terminals and data entry methods.
Diverse backgrounds of community college students.
Principles of training and providing work direction.

ABILITY TO:
Interpret, apply, and explain policies, procedures, rules, and regulations.
Assess program eligibility based on applications and supporting documents.
Coordinate services and activities to recruit, retain, and assist students.
Maintain up-to-date knowledge of program rules, regulations, and requirements.
Keep records and prepare reports.
Communicate effectively in both oral and written forms. Follow oral and written instructions.
Establish and maintain cooperative working relationships with others.
Meet deadlines and manage time effectively.
Complete tasks amidst interruptions.
Plan and organize work efficiently.
Operate various office machines, including computers.
Train and direct the work of others.SALARY RANGE
$3, $5,543.79 monthly

Maximum Entry Level Salary:
$4,122.12 monthly

SPECIAL INSTRUCTIONS

First Review of Applications:

Complete application packets will be accepted until the position is filled; however, those received by a specified date are assured consideration.

The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point.


Completed application packet MUST include:
  • Completed Online Application for Employment form
  • Current resume
  • Letter of interest (Cover Letter)
  • Copy of legible transcripts
  • List of five (5) professional references - Listed on application

It is the applicant's responsibility to redact (or remove) any personal information from all documents prior to uploading. This includes Social Security Numbers, Date of Birth, and any photos of the applicant.


Foreign Degree:

Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your online application.

Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements.

EEO Plan

Note:
The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity.

The District encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices.

Discrimination Free Work Environment

The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.


Kern Community College District provides a rich health and welfare benefits package to our full-time permanent employees, including Health, Dental, Vision, Life Insurance, and Long-term Disability.

In addition to the above benefits, the District also offers a robust voluntary benefits selection.


Limited benefits and Affordable Care Act (ACA) benefits are offered to less than full-time and temporary employees.

For a detailed list of benefit eligibility please visit our Benefits Website.