Document Control Specialist
4 days ago
Job Title: Document Control Coordinator
Company: Hyundai Rotem USA
Job Summary:
We are seeking a highly organized and detail-oriented Document Control Coordinator to join our team. The successful candidate will be responsible for maintaining accurate records and electronic databases for projects, overseeing the creation, organization, distribution, and storage of project-related documents, and ensuring compliance with company and project templates and standards.
Key Responsibilities:
- Maintain accurate records and electronic databases for projects
- Oversee the creation, organization, distribution, and storage of project-related documents
- Ensure compliance with company and project templates and standards
- Manage document versions and ensure only the latest versions are used
- Manage and audit document control processes and systems to ensure control and availability of documentation to appropriate personnel
- Assist in managing customer relations and addressing customer inquiries
- Coordinate project activities under the guidance of project/contract managers
- Perform quality control checks to ensure digital files are complete, legible, oriented correctly, and named consistently according to the file naming convention
- Scan hard copy documents into digital format and save the scanned documents in appropriate digital folders
- Participate in project meetings with customers and draft meeting minutes
- Participate in learning opportunities to gain project management skills and knowledge
- Perform other duties as assigned
Requirements:
- Ability to use English and Metric systems of measurement
- Detail-oriented, excellent organizational skills, and strong written and verbal communication skills
- Ability to work under pressure in a fast-paced environment
- Ability to clearly and professionally communicate both verbally and written
- Experience working with secure contracts and documents and reports
- Proficient in MS Office (Excel, Word, PPT, etc.)
Preferred Qualifications:
- Bachelor's degree
- Rail industry background preferred
- Bilingual in Korean and English preferred
- Must be currently authorized to work in any company in the US for other than practical training
Benefits:
- 401(k) matching
- Health insurance
- Life insurance
- Paid time off
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