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HR Administrative Coordinator

2 months ago

Burlingame, California, United States LTD Global, LLC Full time
About LTD Global, LLC
LTD Global, LLC is a dedicated organization focused on providing exceptional services and programs that enhance operational efficiency and employee satisfaction.

Position Overview:
This position plays a crucial role in supporting the Human Resources division of the organization. The primary responsibilities include a significant emphasis on recruitment and administrative reporting. Furthermore, the role involves various tasks such as data management, communication, and administrative functions that facilitate the smooth operation of the HR department. This position requires in-office attendance; remote work is not available.

Key Responsibilities include:

Recruitment:
  • Manage and update all job openings on various platforms.
  • Evaluate applicant resumes and conduct preliminary phone interviews with suitable candidates.
  • Address all inquiries related to job applications received through the organization’s channels.
  • Facilitate introductions of qualified candidates to the HR Director and/or relevant department managers for further consideration.
  • Maintain comprehensive recruitment status documentation within the applicant tracking system.
  • Organize and preserve recruitment notes from hiring managers.
  • Coordinate recruitment efforts for internship programs and act as the liaison for educational institutions.
  • Assist in reviewing and revising job descriptions and postings.
  • Participate in job fairs, both virtual and in-person.
  • Additional recruitment-related tasks may be assigned.
Onboarding and New Hire Process:
  • Prepare onboarding materials and new hire documentation.
  • Conduct reference checks and background verifications.
  • Organize and lead onboarding sessions.
  • Facilitate onboarding meetings for new hires from affiliated organizations.
  • Assist in creating materials for new employee orientation and training sessions.
  • Schedule and conduct check-ins for new employees (90 and 180-day evaluations) for the organization and its affiliates.
  • Notify the HR Director of any trends or immediate issues.
  • Oversee the maintenance of new hire checklists and necessary documentation.
  • Conduct exit interviews for departing employees.
Safety and Compliance:
  • Support the HR Coordinator in researching and implementing safety programs and training initiatives to ensure a safe workplace.
  • Participate in safety committee activities and assist in training new members on safety inspections.
  • Follow up on outstanding safety inspections with designated committee members.
  • Assist with managing workers' compensation claims and tracking.
  • Contribute to annual updates of the Injury and Illness Prevention Program (IIPP).
Additional Duties:
  • Compile and summarize bi-weekly employee attendance and leave reports for each department.
  • Track various employee relations initiatives, recognition programs, and rewards.
  • Prepare termination documentation and COBRA information for exiting employees.
  • Ensure compliance with all applicable federal, state, and local regulations by staying informed on current legislation.
  • Assist in troubleshooting and resolving various HR-related issues as they arise.
  • Help organize and implement employee engagement events and recognition programs.
  • Maintain employee data within the HRIS.
  • Manage electronic employee files using cloud storage solutions.
  • Perform other administrative tasks as required.
  • Promote a positive public image of the organization.
Qualifications:
  • Bachelor's Degree (BA) or Associate's Degree (AA); a minimum of 6 months of HR experience and/or training.
  • Ability to perform effectively under pressure, manage multiple projects, and adapt to shifting priorities to achieve accurate results in a dynamic HR environment.
  • Professional demeanor when interacting with volunteers, colleagues, management, candidates, and the public.
  • Capability to handle confidential information with discretion.
  • Strong organizational and time management skills, along with effective problem-solving abilities.
  • Meticulous attention to detail.
  • Basic proficiency in HRIS systems such as ADP Workforce Now, and Microsoft Office Suite (Word, Excel, Outlook, etc.), along with data entry skills.
  • Familiarity with cloud storage systems.
  • Basic experience with video conferencing tools.
  • HR certifications are advantageous.
  • Successful completion of a background check is required upon hiring.