Executive Assistant to Founding Partner

5 days ago


Phoenix, Arizona, United States Govig & Associates Full time
About the Role

We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our Founding Partner. The successful candidate will be responsible for managing schedules, handling correspondence, and organizing meetings, as well as overseeing HR functions, bookkeeping tasks, and coordinating with external accounting services.

Key Responsibilities
  • Provide direct administrative support to the Founding Partner, including managing schedules, handling correspondence, and organizing meetings.
  • Oversee HR functions such as employee onboarding, payroll processing, and managing employee records.
  • Assist with bookkeeping tasks, including invoicing, accounts payable/receivable, and monthly financial reporting.
  • Coordinate with external accounting services for tax and financial audits.
  • Manage and prioritize a wide range of projects and tasks to ensure smooth operations.
  • Prepare and review documents, reports, and presentations for internal and external meetings.
  • Conduct research and gather data related to commercial real estate trends, clients, and properties.
  • Act as a liaison between internal teams and clients, ensuring timely communication and follow-up.
  • Maintain confidentiality and handle sensitive information with professionalism.
Requirements
  • Proven experience as an Executive Assistant or in a similar administrative role.
  • Strong understanding of HR procedures, including payroll and employee management.
  • Experience with bookkeeping and accounting tasks (QuickBooks knowledge is a plus).
  • Familiarity with commercial real estate or property management is highly desirable.
  • Exceptional organizational and time-management skills, with the ability to prioritize and multitask.
  • Strong communication skills, both written and verbal.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general office software.
  • Attention to detail and the ability to work independently.
  • High level of discretion and professionalism in handling confidential information.

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