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Financial Operations Manager

2 months ago

San Jose, California, United States Amigos de Guadalupe Full time

POSITION TITLE: Financial Operations Manager

REPORTS TO: Chief Financial Officer

CLASSIFICATION: Exempt, Full-Time

COMPENSATION: $90,000 per year with eligibility for medical, dental, and vision health benefits as well as 401k plan eligibility.

Mission Statement:

Amigos de Guadalupe is dedicated to fostering a thriving, self-sufficient community in Mayfair by addressing the fundamental needs of families, providing exceptional educational initiatives, and empowering the community to advocate for justice.

Agency Overview:

Amigos de Guadalupe Center for Justice and Empowerment is committed to the belief that every individual deserves to thrive in a fair and just society. Since our inception, we have focused on the East San Jose and Mayfair neighborhoods, offering crucial support in areas such as housing stability, immigration legal assistance, educational resources, mental health services, and community advocacy. Our organization has earned a strong reputation by actively listening to and uplifting the voices of the local community.

Position Overview:

In this role, reporting directly to the Chief Financial Officer, the Financial Operations Manager will oversee daily accounting and payroll operations. Key responsibilities include maintaining precise financial records, supervising the accounting and payroll team, training personnel, enhancing operational efficiencies, and ensuring high standards of accuracy and timeliness. The manager will identify opportunities for improvement and contribute to the development of policies and procedures to ensure compliance with accounting standards and organizational policies. This position is integral to the management team and collaborates closely with other departments.

Key Responsibilities:

Accounting:
- Conduct timely reconciliations of all financial accounts, including banking, payroll, and credit card statements.
- Coordinate the closing cycles of financial systems efficiently.
- Ensure accuracy and timeliness of general ledger entries and resolve discrepancies promptly.

Invoicing:
- Manage all aspects of government grants, contracts, and invoicing processes.
- Utilize fund accounting methods to accurately record expenses and payroll.
- Supervise the accounting team in preparing and delivering invoices for payment.

Payroll:
- Oversee payroll processing to ensure accuracy and timeliness, including documentation of hours and tax obligations.

Budgeting and Financial Analysis:
- Ensure transactions are accurately coded to budgets.
- Collaborate with the CFO to develop organizational and program budgets.
- Provide financial reporting and analysis as required.

Banking and Audits:
- Maintain relationships with financial institutions and prepare for audits and financial reporting.

Donations Management:
- Work with the donor management team to ensure compliance with reporting requirements for various funding sources.

Miscellaneous:
- Manage the implementation and training of new accounting systems and processes.

Qualifications:

  • Bachelor's degree in Finance or Accounting with a minimum of 3 years of accounting experience, including 1 year in a supervisory role.
  • Proficiency in Microsoft Office Suite, Google Workspace, and Acrobat.
  • Experience with government contracts and fund accounting regulations.
  • Strong understanding of US GAAP and internal controls.
  • Ability to manage multiple projects with moderate supervision.
  • Experience in budgeting and forecasting.
  • Payroll processing experience.
  • Valid California Driver's License.
  • Must be eligible to work in the US without sponsorship.
  • Must be up to date on COVID vaccinations.
  • Willingness to work flexible hours, including evenings and weekends.

Preferred Qualifications:
  • CPA or MBA.
  • Familiarity with Aplos, Gusto, Click Time, and Intacct.
  • Bilingual in English and Spanish.

Soft Skills:
  • Hands-on leadership with a focus on mentoring the accounting team.
  • Ability to approach challenges with a positive attitude.
  • Promote a collaborative and inclusive work environment.
  • Excellent communication skills, both written and verbal.
  • Commitment to working in a culturally diverse environment.

Physical Requirements:
  • Ability to sit or stand for extended periods.
  • Manual dexterity and good vision.
  • Able to lift up to 25 lbs.

Application Process:
To apply, please submit a cover letter and current resume.

Amigos de Guadalupe Center for Justice and Empowerment is an Equal Opportunity Employer (EOE). We welcome applicants from diverse backgrounds and encourage anyone to apply, regardless of prior experience. We value a growth mindset, positivity, and a willingness to learn.