Administrative Assistant II

5 days ago


Hot Springs National Park, Arkansas, United States AAR Full time
Office Manager

We are seeking a highly organized and proactive Office Manager to ensure the smooth day-to-day operations of our office. The ideal candidate will be a friendly and professional individual who can multitask and handle various administrative tasks.

Key Responsibilities:
  • Produce and distribute employee badges and visitor passes as needed.
  • Monitor and order office supplies, ensuring the office is always stocked with necessary items.
  • Manage the ordering and stocking of coffee, tea, and other beverages for the office.
  • Greet visitors with a warm and professional demeanor, ensuring they are promptly attended to and directed to the appropriate person or department.
  • Maintain and update the company phone directory, ensuring all contact information is accurate and up to date.
  • Assist with the preparation and submission of expense reports, ensuring accuracy and compliance with company policies.
  • Liaise with building management and maintenance staff to address any issues or repairs needed within the office.
  • Assist with organizing company events, meetings, and other gatherings, including logistical arrangements and coordination.
Requirements:
  • Proven experience as an Office Manager, Administrative Assistant, or similar role.
  • Excellent organizational and time-management skills.
  • Strong verbal and written communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Ability to multitask and prioritize tasks effectively.
  • Professional and friendly demeanor with strong interpersonal skills.
  • Attention to detail and problem-solving skills.
Preferred Qualifications:
  • Experience with Microsoft Office tools.
  • Familiarity with expense reporting processes and software.
  • Previous experience managing office supply inventories and ordering.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.



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