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Acquisition Specialist 1
2 months ago
Overview:
With a legacy spanning over 150 years, CoolSys stands as the premier provider of indoor environmental solutions.
Our comprehensive range of top-tier services encompasses HVAC and refrigeration installations, renovations, maintenance, and energy solutions, including controls and lighting.
CoolSys caters to a diverse clientele across retail, commercial, food service, educational, healthcare, and industrial sectors.WHY JOIN US
We recognize that attracting exceptional talent is the cornerstone of our success.
Our employee benefits packages include:
Competitive compensation
Medical, Dental, Vision, and Prescription coverage
Paid time off and holidays
401(K) matching
Life insurance, AD&D, and long-term disability
Tuition reimbursement
Nationwide opportunities
Employee discounts on vehicles, hotels, theme parks, select mobile plans, and much more
Pet Insurance
Legal Plan and ID Theft Protection
Responsibilities:
Accountable for generating purchase orders through the department's software system in alignment with
Build and maintain strong relationships with Suppliers, Service Managers, and Technicians within your designated region/commodity to ensure we achieve shared customer and business objectives.
Coordinate with suppliers and clients to relay status updates and estimated time of arrival on all quotes/purchase orders processed by each buyer.
Address pricing and invoicing discrepancies with suppliers/vendors promptly while adhering to customer service standards and financial compliance.
Responsible for reviewing and ensuring adherence to customer contract stipulations and executing within established parameters.
Receive materials and equipment, updating databases for accurate tracking when required.
Prepare, assess, and negotiate quotes with suppliers to ensure timely delivery of products and services to our clients.
Verify that orders are placed and tracked with preferred vendors using the approved supplier list where feasible (i.e., fulfilling customer contract requirements and business needs).
Conduct work with a commitment to driving process improvements and a desire to enhance efficiencies within the organization.
Update third-party systems in accordance with customer and supplier contractual guidelines.
Track and manage return material authorizations (RMA's) against purchase orders assigned to purchasing agents.
Review and approve requisitions, creating purchase orders and dispatching them to authorized vendors.
Oversee orders and assess whether product quantity/quality meets specifications, making necessary adjustments as required.
Compile and maintain purchasing reports, records, and updated unit cost and retail price lists.
Engage with suppliers daily to foster and develop mutually beneficial partnerships.
Monitor on-time delivery metrics by supplier and report any product or delivery issues.
Track the status of orders and contracts on a daily basis.
Calculate all order costs and assess invoices for accuracy in collaboration with the accounts payable team.
Identify unusable or damaged products and coordinate with the materials team on RMA's, including liaising with suppliers on end-of-service/product life strategies.
Address deliveries with short or over-ordered products, goods not received, and damaged items.
Other responsibilities as assigned.
Qualifications:
Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Project, etc.)
Exceptional written and verbal communication skills, including experience communicating with senior leadership/c-suite levels
Strong analytical abilities, including the capacity to prepare business cases, cost/benefit analyses, purchase price variance scenarios, and more
Outstanding customer service skills with both internal and external stakeholders.
Familiarity with refrigeration product and service procurement policies and practices is advantageous
Detail-oriented
Able to work independently and collaboratively in a team-oriented environment
Proficient typing skills for accurate documentation and system updates
Join Us:
Today, CoolSys comprises 26 distinct companies that form our family of brands. Our valued employees are central to our ongoing growth and success. We invite you to be part of that journey.
Coolsys is an EEO/AA Employer.
All qualified individuals - including all ages, colors, disabilities, ethnicities, family or marital statuses, gender identities or expressions, languages, national origins, physical and mental abilities, political affiliations, races, religions, sexual orientations, socio-economic statuses, veteran statuses, and other characteristics are encouraged to apply.
Pre-employment background screening (criminal and MVR for driving positions) and drug testing are required for all positions.Coolsys will consider qualified applicants with criminal histories in a manner consistent with federal law, state law, or local ordinance.
