Veterinary Medicine Human Resources Manager
3 weeks ago
The Veterinary Medicine Human Resources Manager provides leadership of the Veterinary Medicine HR team. This role oversees the day-to-day functions and operations of the human resource activity, ensuring all Unclassified employee and faculty data is entered accurately in the appointment module within the college accounting system.
Key Responsibilities- Provides advice and consultation to supervisors, managers, and department heads regarding human resources policies, procedures, and practices within a variety of HR specialties.
- Acts as a liaison between employees or departments and University Human Resources.
- Regularly communicates with faculty and staff regarding HR updates and/or changes within positions.
- Ensures all Unclassified employee and faculty data is entered accurately in the appointment module within the college accounting system.
- Personnel/Position Management
- Communicates with the Assistant Dean for Administration and Finance, Department Heads, and other managers/administrators to offer advice and guidance pertaining to personnel transactions and employee relation concerns.
- Identifies new policies and improvements to current policies/procedures to ensure compliance of State of Kansas, KSU, federal, and Office of Institutional Equity regulations and requirements while maintaining optimal efficiency in departments and units.
- Provides training opportunities to faculty and staff as needed and/or requested.
- Data entry into college accounting system (GL) to ensure accuracy with University HRIS system.
- Monitors content and completion of USS performance evaluations in accordance with K-State HR protocol.
- Responsible for managing term contracts not on a fiscal year cycle (approximately 100 contracts).
- Prepares annual contract renewals for unclassified positions for all CVM departments (approximately 400 contracts).
- Consults with International Student and Scholar Services (ISSS) department and attorneys to process updated work permits and complete paperwork for renewal of current work Visas.
- Completes paperwork for employees requesting new or transferred work permits.
- Consults with ISSS and attorneys to assist with International employees permanent residency cases.
- Provides guidance to department admins, current employees, supervisors, and department heads regarding requirements for employees on various classifications of work visas.
- Provides guidance to employees on Family Medical Leave Act procedures.
- Regularly communicates with faculty and staff regarding HR updates and/or changes within positions.
- Understands and explains University and college policies and guidelines to employees and supervisors.
- Collaborates with Human Resources Employee Relations and Engagement to refer employee issues.
- Manages the offboarding process for all terminating employees.
- Counsels benefit eligible employees leaving the university on leave policies and benefit options.
- Provides terminating employee exit interview opportunity and/or exit survey link.
- Provides guidance to Human Capital Rep positions relative to student and graduate research assistant positions, recruitment management, and time and leave issues.
- Evaluates the current implementation for improvements and provides guidance and assistance when issues arise.
Requirements:
- Bachelor's degree
- Knowledge of the terminology, principles, and procedures of human resource management.
- Knowledge of the K-State policies and procedures regarding human resource functions.
- Knowledge of the methods and practices used to evaluate and interpret data and compile reports in narrative and statistical form.
- Knowledge of technical and management methodologies involved in performing classification of positions, employment, compensation, benefits, labor relations, equal employment opportunity, training, research, or other related human resource areas.
- Ability to plan, analyze details, develop, and formulate recommendations for implementation of human resource processes and functions.
- Knowledge of spreadsheet applications.
- Experience in human resources for higher education.
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