Administrative Team Leader
1 week ago
At Turning Point Community Programs, we are dedicated to providing integrated mental health services and support to individuals in need. Our mission is to empower people to achieve recovery, independence, and self-sufficiency.
Job OverviewThis exciting opportunity is for an Administrative Coordinator to join our team at Sage Village in French Camp, California. As a key member of our support staff, you will play a crucial role in ensuring the smooth operation of our program.
Job DescriptionThe successful candidate will be responsible for planning, organizing, and communicating effectively with staff and monitoring office systems. This includes task supervision for Reception, Medical Records, and Data Entry staff, as well as assisting the Director in the general operation of the program.
Distinguishing Characteristics:
This is an at-will leadership position within the program, responsible for day-to-day supervision of assigned staff who perform established duties.
Essential Duties and Responsibilities:- Oversee clerical staff in their daily tasks, including mail processing, data entry, records maintenance, report preparation, and more.
- Maintain inventory control, including purchasing of program supplies.
- Troubleshoot and repair office equipment and network issues related to site computer systems.
- Develop and implement office systems, procedures, and policies.
- Prepare and disseminate reports for internal and external submission, reconcile AVATAR data, and ensure compliance with quality assurance standards.
- Assist directors and clinical staff with HIPAA compliance and billing-related matters.
- Ensure site security, maintenance, and safety, including alarm codes, computer access, and vehicle assignment.
- Provide word processing services, maintain orderly files, and ensure adequate office supply stock.
- Schedule appointments for the Director and provide support to supervisors as needed.
- Adhere to company policies and procedures, maintaining guidelines and procedure information.
- Meet performance standards and attend staff meetings unless approved otherwise by the Program Director.
We offer a competitive salary range of $21.00 - $22.29 per hour, based on experience. Full-time employees enjoy benefits that promote work-life balance and well-being.
RequirementsTo be successful in this role, you should possess:
- An associate degree in business administration or a related field.
- Two years of varied experience in administrative services.
- Proficiency in MS Office Systems, typing 40-50 wpm, and familiarity with a 10-key adding machine.
- A valid California driver's license and reliable transportation.
We are an equal opportunity employer and welcome applications from qualified candidates. We look forward to receiving your application
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