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Office Support Specialist

2 months ago

Roseville, United States Ultimate Staffing Services Full time
Job Overview

We are seeking a dedicated Office Support Specialist to join our team at Ultimate Staffing Services. This role is crucial in ensuring smooth operations within our administrative functions.

Key Responsibilities:
  • Provide essential phone support for various teams, including service, parts, and dispatch.
  • Review and verify work orders, ensuring parts are ordered, spreadsheets are updated, and communication with technicians and office personnel is maintained.
  • Assist in warranty follow-ups by contacting customers and technicians, while accurately entering data into our systems.
  • Support new school initiatives by preparing necessary documentation and making relevant communications.
  • Coordinate safety training sessions, manage scheduling, and oversee online course registrations.
  • Monitor and report weekly hours for Service Technicians to payroll and HR departments.
  • Organize and distribute invoices for the Service Department efficiently.
  • Assist with billing processes, report generation, and other necessary correspondence.
  • Maintain organized electronic and physical filing systems for records.
  • Perform additional general office tasks as directed by management.
Qualifications:
  • 1-7+ years of experience in administrative or customer service roles within an office environment.
  • A minimum of a high school diploma is required; an Associate or Bachelor’s degree is preferred.
  • Proficiency in Microsoft Office Suite (Outlook, Excel, Word) is essential.
  • Strong communication skills, with the ability to interact professionally and diplomatically.
  • Exceptional written and verbal communication abilities.
  • Competence in performing calculations, including discounts and percentages.
Additional Information:
  • Compensation: $22/hr-$27/hr based on experience.
  • Work Schedule: Monday to Friday, 7am to 4pm.
  • Employment Type: Temp to hire.

Ultimate Staffing Services is committed to providing equal employment opportunities to all qualified applicants without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.