Marketing Event Coordinator

2 days ago

Atlanta, Georgia, United States Booking with Brooke Full time
About the Role

We are seeking a skilled Virtual Marketing Event Specialist to join our team at Booking with Brooke. As a key member of our team, you will be responsible for planning and coordinating travel-related events, including corporate retreats, conferences, destination weddings, and group tours.

Key Responsibilities
  1. Client Consultation: Collaborate with clients to understand their event objectives, preferences, and budgetary considerations, ensuring their vision is brought to life seamlessly.
  2. Destination Selection: Research and recommend suitable destinations and venues for events, taking into account factors such as accessibility, accommodations, attractions, and local regulations.
  3. Vendor Coordination: Liaise with vendors and suppliers, including hotels, transportation companies, catering services, entertainment providers, and local authorities, to secure necessary arrangements for events.
  4. Budget Management: Develop and manage event budgets, tracking expenses, and negotiating with vendors to ensure cost-effectiveness while maintaining high-quality services.
  5. Logistics Planning: Create detailed event itineraries and schedules, coordinating transportation, accommodations, activities, and other logistics to ensure a smooth and memorable experience for attendees.
  6. Event Promotion: Collaborate with marketing teams to promote events through various channels, including social media, email campaigns, and promotional materials, to attract participants and maximize attendance.
  7. Customer Service: Provide exceptional customer service and support to clients and event attendees throughout the planning process and during the event, addressing inquiries, resolving issues, and ensuring satisfaction.
  8. Sales and Commission: Leverage sales opportunities to maximize commission earnings, including upselling additional services or packages to clients and identifying potential new business leads.
Requirements
  • Strong communication and interpersonal skills, with the ability to build relationships with clients, vendors, and colleagues.
  • Excellent organizational abilities and attention to detail, with the ability to manage multiple projects simultaneously in a fast-paced environment.
  • Proficiency in using event planning software, project management tools, and other relevant software.
  • Previous experience in event planning, hospitality, or the travel industry is advantageous but not required.
  • Ability to work independently and manage time efficiently in a remote work environment.
  • A genuine passion for travel and event planning, with a desire to create unforgettable experiences for clients and attendees.

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