Accounting Clerk
1 week ago
Crescent Hotels and Resorts is seeking a detail-oriented Accounting Clerk to join our team. As an Accounting Clerk, you will be responsible for verifying, obtaining approvals, and paying all invoices from vendors and associates, as well as billing and collecting all revenue owed to the hotel in an accurate and timely manner.
Key Responsibilities:- Route invoices with purchase order attached to department heads and Executive Committee members for approval.
- Ensure account coding is accurate and all invoices are being returned on a timely basis.
- Process all approved invoices for payment, ensuring all appropriate signatures and back-up are attached.
- Pay all hotel invoices in a timely manner, ensuring accuracy of amount paid, account coding, invoice extension, and that all discounts are taken.
- Handle all vendor inquiries and reconcile vendor statements.
- Maintain open invoices file, paid invoices file, and voided check file in an organized and up-to-date manner.
- Interface checks and submit a log of all manual checks to the Director of Finance.
- Sort and verify accuracy of Night Audit work (primarily receivables aspect), including reconciliation of banquet check extensions, coding of banquets at cost, review and route sales and promotion checks with back-up.
- Record department administration phone calls and inform Director of Finance of any potential concern.
- Post city ledger payments in property management system, reconcile, and bill all city ledger accounts. Perform follow-up billing, credit collection documentation, and inform Director of Finance of any potential uncollectible accounts.
- Reconcile credit card back-up to General Cashier Summary and inform Director of Finance of any discrepancies. Bill out credit cards (AMEX, DINERS, etc.). Maintain accurate and legible logs for all credit cards.
- Set up new accounts in accordance with the established credit policy.
- Assist in reconciling open account status items.
- Input General Cashier Summary and maintain binder.
- File and distribute credit card cancellations, bulletins, and credit warnings. Process and follow-up on all returned checks accepted as cash payment. Record General Ledger and City Ledger reconciliations.
- Two years of accounting experience is required.
- Hotel accounting experience is strongly desired.
- Must have the ability to communicate in English.
- Must be willing to "pitch-in" and help co-workers with their job duties and be a collaborator.
- Strong organizational skills with attention to detail.
- Ability to compile facts and figures.
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