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Fiscal Grants Specialist

1 month ago

Dunkirk, New York, United States State of Maryland Full time
Job Summary

The Fiscal Grants Specialist will ensure the proper distribution and spending of state and federal grants per Maryland and federal guidelines. This position evaluates and monitors spending, approves the distribution of grant monies, assists in reconciling grant system data to the statewide financial system, prepares quarterly and final reports, processes close out of grants, and provides technical support to grant recipients as needed.

Key Responsibilities
  • Monitor spending to ensure sub-recipients are utilizing funding for direct services as intended and expenditures are appropriate and allowable.
  • Communicate with grantees if there is slow or no movement and document obstacles or problems that are causing delays along with an estimated date for resolution.
  • Assist with the closeout of grant awards by reviewing the Property Inventory Report form for discrepancies, process the closeout in GMS and create and prepare closeout files for storage and archiving.
  • Process financial reports submitted by sub-recipients for reimbursement.
  • Verify amounts are appropriate and within budget.
  • Perform monthly reconciliations between GMS and FMIS and communicate any discrepancies or anomalies to accounting.
  • Research discrepancies and work to correct errors and issues with prior account balances.
  • Prepare quarterly and final 425 reports in Just Grants and PMS systems after reconciliations and cumulative drawdowns.
  • Collect and store backup documentation for grants with special conditions and receipt requirements.
  • Process Grant Modifications when there is a change to budget line items, grant award period, or change in internal or external personnel.
  • Review form and supporting documentation, verify amounts and prepare Grant Adjustment Notice (GAN) in GMS and notify sub-recipient.
  • Provide customer service and technical assistance to sub-recipients and internal staff on fiscal and related matters.
Requirements
  • Seven years of experience in grant evaluation and monitoring or budget preparation, presentation and execution.
  • Knowledge of federal Cost Principles outlined in the 2 CFR Part 200.
  • Proficiency in using Microsoft Excel in accounting functions.