Business Officer

2 weeks ago

Raleigh, North Carolina, United States North Carolina State University Full time
Job Summary

The Division of Academic & Student Affairs at North Carolina State University is seeking a highly skilled Business Officer to join our team. As a key member of our department, you will be responsible for managing the financial and administrative aspects of our operations.

Key Responsibilities
  • Manage budget and accounting records for all funds within the division, ensuring accurate and timely financial reporting.
  • Coordinate the reconciliation of office finances and distribute appropriations funding to student organizations as approved by Student Government and the Student Body Treasurer.
  • Oversee monthly financial reconciliation, including pcard management, office projects, accounting, and cash assets.
  • Manage pcard purchases, Marketplace orders, and vouchers.
  • Submit quarterly reports to the division finance office.
  • Manage deposits and communicate financial plans, spending guidelines, and strategies to the SLE team.
  • Assist teammates with contract and vendor processes.
  • Provide ongoing financial training for professional staff related to university purchasing, travel, student employment, and budget planning.
Human Resources Responsibilities
  • Manage clearances for department staff and students.
  • Maintain department rosters and Google Groups.
  • Support student and staff onboarding and offboarding.
  • Assist the team with student employee hiring processes, including the annual PEP application process.
Office Management Responsibilities
  • Primary requester for work orders.
  • Assist with developing office operations and policies.
  • Support organization workflows, documentation, and internal reports.
  • Manage department storage facilities.
  • Serve as department surplus manager.
  • Monitor and stock office supplies.
  • Coordinate facility needs with campus partners, including NC Student Centers and DASA Facilities.
Qualifications
  • Requires post-baccalaureate credentials; a bachelor's degree and 2 years of professional experience.
  • Progressively responsible experience with contracts and accounting, including managerial roles.
  • Proficiency in database management software.
  • Proficiency with standard office software, including Microsoft Word, Microsoft Excel, and Adobe Acrobat.
  • Experience with contracts.
  • Good verbal and written communication skills.
  • Must be a self-starter and willing to take the initiative to perform responsibilities independently.
  • Strong organizational and analytical skills.
Preferred Qualifications
  • Experience with Google Mail and PeopleSoft preferred.
  • 3+ years of progressively responsible experience in contracts and managing funds.
  • Experience in office management and/or accounting in a higher education setting.

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