Administrative Support Specialist

1 week ago

Fort Worth, Texas, United States Wilks Full time
About Wilks

Wilks is a privately-owned, independent specialty finance company based in Fort Worth, Texas. We're seeking an organized and proactive Office Assistant to maintain a hospitable office environment.

Job Summary

As an Office Assistant, you will coordinate conference room scheduling, create and maintain processes related to office management, and provide executive and office support as needed. The ideal candidate should be detail-oriented, eager to provide excellent service to internal and external customers, and possess proficiency in MS Office tools including Outlook, Excel, PowerPoint, and Teams.

Key Responsibilities
  • Provide support to the office and executive team by overseeing conference room scheduling, parking validations and corporate passes, office supply inventory, and break area inventory.
  • Document, uphold, and update processes and procedures for each major area of the role, including procurement, inventory management, corporate parking pass issuance, creation of parking and security badges, and other recurring tasks.
  • Answer and forward telephone calls, schedule appointments, and provide information.
  • Greet and direct visitors, escorting them to the appropriate location.
  • Receive and distribute incoming and outgoing mail.
  • Assist with company meals and events by ordering, receiving, and setting up as appropriate.
  • Assist with other administrative tasks upon request from the executive team.
Requirements
  • Minimum of three (3) years of experience in an administrative support, office assistant, or receptionist role.
  • High school graduate or equivalent, required.
  • Bachelor's degree in business, finance, or another related field is preferred.
  • Bilingual candidates with proficiency in English and Spanish are encouraged to apply.
Working Conditions
  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift 15 pounds at times.
  • Positions self to install equipment, including under desks.
  • Moves throughout the building to access files.
  • Must be able to comprehend and follow written and oral instructions.
  • Must be able to complete tasks even with frequent interruptions.
  • Must be able to use discretion and independent judgment as needed.
  • Must be able to speak clearly on the phone and to fellow workers.

This job description should not be interpreted as an exhaustive list of responsibilities or as an employment agreement between the employer and the employee. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification and are subject to change as the needs of the employer and requirements of the job change.

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