Financial Disbursements Manager

2 weeks ago

Basking Ridge, New Jersey, United States BioSpace, Inc. Full time
Job Summary

This is a key role within the Financial Disbursements team, reporting to the Head of Financial Disbursements. The successful candidate will be responsible for managing the day-to-day Financial Disbursement operations, including Accounts Payable Processing, Travel and Expense Reimbursement, and Corporate Card Administration. The role will also involve implementing continuous improvement opportunities, reviewing issues logs, and developing risk mitigation strategies.

Key Responsibilities
  • Optimize Financial Disbursement technology through system upgrades and automation practices to build efficiencies and stay ahead of the latest technological trends.
  • Oversee the training and revisions of all Financial Disbursements technology applications and linked systems.
  • Ensure all systems and data operate and are maintained to the agreed quality and service requirements.
  • Lead the planning and deployment of system upgrades, including scheduling key activities and communicating system downtime to relevant parties.
  • Identify opportunities for automation and reduction of manual processes across the team in conjunction with the Financial Disbursements roadmap.
  • Lead efforts to develop new initiatives and review and streamline current system procedures and practices related to Financial Disbursement technology applications.
  • Assist with the daily management of the customer support ticketing system for the Disbursement group.
  • Assist the Head of Financial Disbursements in managing Financial Disbursement operations, processes, and strategies as a shared services operation, meeting all deadlines and related responsibilities in support of the enterprise and the strategic vision of leadership while ensuring the timeliness and accuracy of payments.
  • Lead cross-functional initiatives and ensure that Financial Disbursement processes are consistently applied across the enterprise and manage governance to ensure compliance, understanding, and remediate gaps.
  • Ensure compliance with State and Federal reporting and coordinate with Treasury on cash flow management.
  • Ensure that all to-be processes address all current business requirements in the following areas: vendor master maintenance, invoice processing, cash forecasting, payment processing, monthly and quarterly accrual preparation, including the day-to-day Accounts Payable and TE processes, month-end and quarterly disbursement closing processes, vendor software administration for various ancillary applications, support of the current staff on issues resolution, train accounts payable staff on future processes as required, create and update accounts payable processes and procedures when required, update relevant policies and procedures regarding Accounts Payable and TE processes, develop reporting metrics/insights for the Financial Disbursements team, scorecard, identify continuous improvement opportunities, and provide key insights to the Head of Financial Disbursements to set the vision and strategy for the Financial Disbursements group in alignment with the global strategy and support of local needs.
Requirements
  • Bachelor's Degree in Finance or Accounting required.
  • 4 or more years of SAP Accounts experience required.
  • 3+ years of supervisory experience required.
  • 3+ years of Concur Travel & Entertainment software experience preferred.
  • 3+ years of Accounts Payable Project experience preferred.
Travel

International travel may be required.

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