Supply Chain Operations Manager
2 weeks ago
We are seeking a highly skilled Supply Chain Operations Manager to join our team at Dorf Ketal Chemicals. This role will be responsible for overseeing third-party warehouse operations, managing inventory, and providing exceptional supply chain support to ensure timely executions of orders.
Key Responsibilities- Review open orders daily to ensure timely execution by the warehouse, updating Oracle with delay remarks as necessary.
- Participate in department and company meetings as required.
- Monitor warehouse stock levels and Intransit Report to identify adequate stock to meet customer demand.
- Routinely communicate with India planning team for timely inventory replenishment.
- Review Intransit Report and coordinate with warehouse team for timely customs clearance and delivery to meet dispatch dates.
- Ensure warehouse timely ship confirmations and receipts in Oracle.
- Plan in advance for repacks/relabeling and issue work orders to warehouse.
- Open and complete WIPS for repacks/relabeling activities in Oracle.
- Generate IRs for movement of goods between Dorf Ketal entities.
- Arrange air/sea freight quotes, booking of freight, and provide shipping documents to the receiving party in a timely manner.
- Generate purchase orders to vendors as needed, follow up on deliveries, and maintain receipts.
- Monthly reconciliation of inventory between Oracle and warehouse inventory report, correcting mismatches with adjustments and justification notes.
- Conduct physical reconciliation of inventory at warehouse once a year and adjust Oracle database.
- Keep track of leased SS totes and coordinate with customers for return of totes for refills, reconciling leased totes periodically.
- Initiate certification of expired inventory to make it available for sale.
- Proactively initiate recertification of lots nearing end of shelf life.
- Initiate repacks of damaged drums to make inventory available for sale.
- Ensure warehouse follows Pickslip/FIFO method when picking lots for dispatch.
- Ensure optimum use of storage tanks or leased tanks.
- Monitor and control detention/demurrage charges.
- Review and approve warehouse invoices for various services rendered, issue claim notes to warehouse for invoice discrepancies, and correct and return to Dorf Ketal accounting department in a timely manner.
- Coordinate with Dorf Ketal accounts to raise claim notes on warehouse for loss of material or any damage to Dorf Ketal goods.
- Provide training on Oracle modules to warehouse staff and help them overcome Oracle-related operational issues directly or with the help from Dorf Ketal's Oracle Help team.
- Document and maintain operational procedures (SOPs) and records for existing processes or new processes introduced.
- Optimize warehouse space by consolidating partials, disposing of dead inventory, damaged/unused packing materials, and reducing storage costs.
- Periodic evaluation of warehouse operator to ensure warehouse meets required service levels.
- Keep record of warehouse non-conformances and conduct periodic meetings with warehouse manager/staff to close out non-conformances.
- Report to upper management on stock levels, issues, etc.
- Other projects as required.
- Support and assist in implementing and maintaining the RCMS program, identifying training needs of personnel, promoting awareness of RCMS guiding principles and Dorf Ketal's HSSE policy, objectives, and goals.
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