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Laboratory Infrastructure Administrator

2 months ago


Livermore California, United States LLNL Full time
Job Summary

We are seeking a highly skilled and experienced administrator to join our team at LLNL as a CHAMP Program Coordinator. This is a unique opportunity to work in a dynamic and fast-paced environment, supporting the Laboratory Infrastructure organization and the CHAMP program.

Key Responsibilities
  • Represent the LLNL CHAMP Program Director with correspondence, coordination, communication, and dissemination of information.
  • Manage planning metrics and analytics in support of the strategic Program.
  • Lead and oversee a variety of cross-organizational and/or integrated projects.
  • Research, analyze, prepare, and assemble information and data from multiple and diverse sources; coordinate findings and other information with senior-level individuals, both internal and external to the Laboratory.
  • Lead planning, development, and execution of a variety of workforce, operational, and organizational requirements and activities for CHAMP and Laboratory Infrastructure.
  • Provide guidance, training, and mentoring to administrative personnel in all classifications.
  • Conduct meetings to ensure timely communication of information and sharing of knowledge across Laboratory Infrastructure's organization.
  • Manage all aspects of event, meeting, and conference planning, including contracts, budget, venue preparation, invitation lists, tours, equipment logistics, security support, catering, room setup, audiovisual conferencing, branding, and materials development, and registration website management.
  • Oversee event client and user experiences from planning through post-event.
  • Manage on-site preparations, production, and event breakdown.
  • Provide a high level of support to the LLNL CHAMP Program Director and team as needed.
  • Review a variety of documentation for adherence to policy and to ensure consistency.
  • Track and act on program deliverables and milestones.
  • Lead the coordination and execution of program reviews, meetings, workshops, and conferences of a technical nature.
  • Develop and implement plans to promote culture, diversity, equity, and inclusion.
Requirements

This position requires full-time on-site presence due to the nature of the work.