Program Specialist II
2 weeks ago
We are seeking a highly organized and detail-oriented Program Specialist II to join our team at Olgoonik Corporation. In this role, you will provide administrative and program support for our training programs, ensuring the successful delivery of our assigned training programs.
Key Responsibilities:- Coordinate all administrative and program support for assigned training programs, including classrooms, course materials, travel arrangements, training staff, equipment, materials, and supplies.
- Support instruction delivery, classroom preparation, course handouts, and orientation/graduation ceremonies for assigned training programs.
- Ensure completion of administrative requirements, including travel orders and arrangements, lodging, scheduling of facilities and instructors, and preparation of equipment/materials.
- Coordinate activities and correspondence involving program managers, registrars/staff, instructors, students, and other training program stakeholders.
- Assist subject matter experts and curriculum development staff in creating and updating lesson plans, instructor guides, student guides, practical exercises, and other course materials.
- Support budget and finance personnel in annual course budget preparation, including funding for student travel and per diem.
- Ensure the efficient use of assigned resources.
- Assist in database and record management and report preparation, as directed.
- Ensure student records, class evaluations/surveys, and other class administration documents are collected, maintained, and submitted according to standard operating procedures.
- Resolve technical and administrative problems that occur before and during training delivery.
- Perform tasks associated with ordering, receiving, unpacking, storing, assembling, and issuing supplies, materials, and equipment.
- Support vehicle scheduling in preparation for and during training exercises, graduation ceremonies, and at other times when official transportation is needed.
- Coordinate vehicle preparation (fuel, oil, tires, cleaning) and usage with the fleet management office.
- Operate U.S. government vehicles as necessary in the performance of assigned tasks.
- Pick up and deliver official mail and special delivery items.
- Escort un-cleared personnel when necessary.
- Assist in class coordination, administrative duties, and practical exercises for other courses as needed within the program office.
- Employ applicable Department of State security standards and procedures to protect national security information.
- Travel as necessary to other U.S. and foreign training sites, though it is not expected that such travel will exceed 25% of total work time.
- High school diploma required; associate's degree or equivalent experience preferred.
- Five years of progressively responsible administrative experience, with intermediate knowledge of and experience with administrative and program management functions.
- Program management experience in a training and/or educational environment preferred.
This position is located in an office environment and requires the ability to work in a collaborative team environment.
Security Clearance:Possess or be able to obtain/maintain a SECRET security clearance.
Additional Information:Olgoonik Corporation is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating a workplace that is inclusive and respectful of all employees.
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Program Specialist II
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