Legal Secretary I
1 month ago
At Knight Law Group LLP, we are seeking a highly skilled Legal Secretary to join our team in Walnut Creek, California. As a Legal Secretary, you will play a vital role in supporting our attorneys with clerical duties, using legal terminology, procedures, and documents.
The ideal candidate will be responsible for managing calendars on Outlook, preparing files, and arranging preparation sessions with clients. You will also perform administrative tasks, such as filing, typing, copying, and scanning, while maintaining confidentiality and handling sensitive information.
Key Responsibilities:
- Manage calendars, prepare files, and arrange preparation sessions with clients
- Perform administrative tasks, such as filing, typing, copying, and scanning
- Handle sensitive information in a confidential manner
- Reply to inquiries and assist in resolving administrative problems
- Cover the reception desk as required
- Maintain polite and professional communication via phone, email, and mail
- Perform data entry in various programs
- Prepare and modify documents, including correspondence, reports, drafts, memos, and emails
Requirements:
- Minimum High School diploma needed; 4-year degree preferred
- Proficiency in Microsoft Office Suite, including Adobe, Outlook, Word, and Excel
- Ability and willingness to learn to use firm technology
- Ability to handle heavy workloads and effectively time manage
- Attention to detail is paramount
- Excellent communication skills, verbal and written, as well as active listening skills
- Strong organizational and time management skills
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