Executive Support Specialist

4 days ago


Windermere, Florida, United States Applebrook Homes LLC. Full time
Job Summary

The Administrative Assistant to Executive Leadership will play a pivotal role in providing comprehensive support to the C-level suite, ensuring smooth day-to-day operations. This role offers an opportunity to learn the HR function and the business, and gain exposure to various aspects of the organization, while working closely with executive-level leadership.

Key Responsibilities
  • Executive Support: Provide administrative support to executive-level leadership, ensuring smooth daily operations and efficient office management.
  • Communication Management: Oversee communication channels, including email and phone, ensuring inquiries are handled professionally and directed to the appropriate team members.
  • Database Management: Maintain organizational databases, ensuring contact information and important documents are up to date and accessible.
  • Logistics Coordination: Coordinate logistics for certified mailings and external communications, ensuring timely delivery and compliance with organizational standards.
  • Vendor Management: Serve as a liaison with external vendors, managing relationships to resolve service-related issues and ensuring operational continuity.
  • Office Management: Manage office supplies and resources, maintaining optimal inventory levels to support business needs.
  • Document Preparation: Facilitate the preparation and review of key operational documents, ensuring they align with company policies and legal requirements.
  • Recruitment Support: Provide administrative support throughout the recruitment process, including candidate management and onboarding coordination.
  • Special Projects: Assist with special projects and initiatives that enhance company performance and executive leadership goals.
  • HR Support: Support HR in the recruitment lifecycle, including managing job postings, tracking applicants, screening resumes, coordinating interviews, and conducting initial candidate assessments.
  • Onboarding Coordination: Collaborate with HR to deploy the onboarding experience by overseeing background checks, coordinating start dates, and managing the preparation and distribution of new hire documentation, ensuring a smooth and compliant integration of new employees into the organization.
Requirements
  • Education: Bachelor's degree in Business Administration, or a related field.
  • Technical Skills: Knowledge in Microsoft Office, including data entry and basic formulas on Excel.
  • Software Proficiency: Familiarity with Adobe Sign or similar e-signature platforms for preparing and managing digital documents.
  • Soft Skills: Strong organizational and time-management skills, excellent communication and interpersonal skills, ability to maintain confidentiality and handle sensitive information, enthusiastic and proactive approach to problem-solving.
  • Physical Requirements: Able to safely lift, pull and push up to 20 lbs, able to stand, walk, stoop, kneel, bend, and reach, able to sit at a desk and use the computer for extended periods of time, repetitive hand motions, such as typing.
Benefits
  • Health Insurance: Competitive health insurance, including medical, dental, and vision coverage.
  • Retirement Plan: 401(k) plan with company matching.
  • Paid Time Off: Paid time off, including holidays and vacation days.
  • Year-End Bonus: Year-end bonus based on company performance.

  • IT Support Analyst

    2 weeks ago


    Windermere, Florida, United States Fresh Express Full time

    Position OverviewThe IT Support Analyst will deliver 1st and 2nd tier assistance for Hardware, Software, Printer, and Network issues at Fresh Express. This role involves managing escalated helpdesk tickets and addressing user inquiries alongside various IT challenges.Key Responsibilities:Provide 2nd Tier Support for 150 users (Windows 7/10) - resolving...

  • IT Support Analyst

    2 weeks ago


    Windermere, Florida, United States Fresh Express Full time

    Position OverviewThe IT Support Analyst will deliver 1st and 2nd tier assistance for Hardware, Software, Printer, and Network issues at Fresh Express. This role will address escalated helpdesk incidents and user requests, ensuring efficient resolution of IT challenges.Key Responsibilities:Provide 2nd Tier Support for approximately 150 users (Windows 7/10)...


  • Windermere, Florida, United States GardaWorld Full time

    Join GardaWorld as a Safety and Security Specialist About Us: GardaWorld is a leader in the security services industry, dedicated to providing top-notch safety solutions to our clients. Your Role: As a Safety and Security Specialist, you will be responsible for ensuring the safety and security of our clients and their assets. Every day presents unique...


  • Windermere, Florida, United States Orange County Public Schools Full time

    Position OverviewUnder the guidance of supervisory staff, this role is designed to provide essential support in the management of specialized educational initiatives, aiding faculty, staff, and administrative personnel, while also delivering general office assistance. Individuals in this position operate at an entry-level clerical capacity, responsible for...


  • Windermere, Florida, United States Orange County Public Schools Full time

    Position OverviewUnder the guidance of supervisory staff, this role is dedicated to performing administrative tasks related to the management of specialized educational initiatives. The position involves collaboration with school personnel and offers essential office assistance. Employees in this role operate at an entry-level clerical capacity, managing...


  • Windermere, Florida, United States Wired Technologies Group Full time

    Job SummaryWe are seeking a skilled and experienced Landscape Maintenance Specialist to join our team at Wired Technologies Group. As a key member of our facilities team, you will be responsible for performing a variety of tasks related to the maintenance and upkeep of our outdoor spaces.Main Responsibilities:Trimming and pruning of shrubs, ground covers,...


  • Windermere, Florida, United States Isleworth Golf & Country Club Full time

    Job OverviewAs an Irrigation System Specialist, you will play a crucial role in the effective management of water resources within our landscape. Your expertise will ensure that our irrigation systems are installed and maintained to the highest standards, promoting the health and vitality of our green spaces.Key Responsibilities:Installation: Set up...


  • Windermere, Florida, United States MySpot Full time

    We are excited to announce an opportunity for a Pediatric Therapy Specialist to become a vital part of our dedicated team, positively impacting the lives of children and their families.WORK SCHEDULEFull-Time, (hourly/billable)WORK ENVIRONMENTNatural SettingBENEFITS WE PROVIDEAttractive hourly compensationSigning Bonus or Relocation support401(k) contribution...


  • Windermere, Florida, United States Avanti Residential LLC Full time

    Are you looking for a fulfilling career where your interactions with customers, colleagues, and community engagement are at the forefront of your work? At Avanti Residential, we pride ourselves on celebrating achievements, both large and small, and fostering an environment where ideas are welcomed from every team member. Our motto, Sempre Avanti, translates...


  • Windermere, Florida, United States Hand & Stone - Dr PhillipsWindermere Full time

    Spa Guest Experience Specialist at Hand & Stone - Dr Phillips/WindermereHand & Stone - Dr Phillips/Windermere, a leading provider of spa services, is seeking a Spa Guest Experience Specialist to join their team.Key Responsibilities:Achieve sales goals by promoting spa services to clientsFamiliarize yourself with the spa's service offeringsProvide exceptional...


  • Windermere, Florida, United States SERVPRO of Apopka-Wekiva Full time

    Job SummaryWe are seeking a highly skilled and experienced Restoration Technician to join our team at SERVPRO of Apopka-Wekiva. As a Restoration Technician, you will be responsible for responding to service calls, performing restoration services, and communicating with customers to ensure their needs are met.Key ResponsibilitiesRespond to Service Calls:...


  • Windermere, Florida, United States MD Now Full time

    Position Overview:This role offers incentive eligibility and a sign-on bonus of up to $3,000. Join MD Now, where your contributions are valued.About Us:At HCA Healthcare, we are dedicated to investing in our team members, committing up to $300 million in support programs over three years.Benefits:MD Now provides a comprehensive rewards package that promotes...


  • Windermere, Florida, United States MD Now Full time

    Position Overview:This role is eligible for incentives, including a sign-on bonus of up to $3,000.Introduction:Are you interested in becoming part of an organization that prioritizes your growth as a Radiology Technologist? At MD Now, we value our team members and their contributions.Commitment to Our Team:HCA Healthcare has dedicated up to $300 million over...


  • Windermere, Florida, United States Staffing Now Full time

    Become a vital part of our organization at Staffing Now as a Project Accountant. We are in search of a skilled individual to enhance our team. This role is a direct-hire opportunity emphasizing precision and productivity.Key Responsibilities:Conduct thorough reviews of contractsWork in close collaboration with senior management on client invoicingPrepare...


  • Windermere, Florida, United States Fresh Express Full time

    Job OverviewFresh Express, a leading provider of healthy consumable products, is seeking a skilled Transportation Clerk to support its Network Transportation Routing Centers. The ideal candidate will possess excellent communication and problem-solving skills, with a strong ability to work independently and as part of a team.Key Responsibilities:Act as a...


  • Windermere, Florida, United States Applebrook Homes LLC. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to our Executive Leadership team. As a key member of our team, you will play a pivotal role in ensuring smooth day-to-day operations and efficient office management.Key ResponsibilitiesAdministrative Support: Provide administrative...


  • Windermere, Florida, United States MD Now Full time

    Job SummaryWe are seeking a skilled Radiology Technologist to join our team at MD Now, a leading provider of urgent care services. As a Radiology Technologist, you will play a critical role in delivering high-quality patient care and contributing to the success of our organization.Key ResponsibilitiesPerform radiological and lab duties in accordance with...


  • Windermere, Florida, United States The Mansions at Alpharetta Full time

    Join Our Caring Community The Mansions at Alpharetta is dedicated to providing an enriching environment for both our residents and team members. We believe in fostering a culture where your skills and passions can flourish. Here, you will find a supportive atmosphere that encourages professional growth and personal fulfillment. As a proud recipient of the...

  • Service Technician

    5 hours ago


    Windermere, Florida, United States Quantum Dynamics Full time

    Join Our Team as a Service Technician at Quantum DynamicsWe are seeking a highly skilled Service Technician to join our team at Quantum Dynamics. As a Service Technician, you will play a critical role in promoting and accompanying energy efficiency, environmental protection, and innovative technology.Key Responsibilities:Commissioning, Maintenance, and...

  • Mechanical Engineer

    2 weeks ago


    Windermere, Florida, United States Butler Aerospace and Defense Full time

    Position: Thermal Analysis Mechanical Engineer Location: Orlando, FL Job ID: #69720 Compensation: $50-62 AN HOUR (W2 ONLY) We are excited to announce an opportunity for a Thermal Analysis Mechanical Engineer in Orlando, FL. This role is integral to our hardware engineering team, focusing on the design and development of mechanical, structural, optical,...