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Director of Project Management Office

2 months ago

Chicago, Illinois, United States DTI (Diversified Technology Inc.) Full time

Job Title: PMO Practice Director Department: Project Management Office

FSLA Status: Exempt Schedule: 8:30a – 5:00p (M-F); Hybrid*

Reports To: Director of Operations

Job Summary:

The PMO Practice Director is tasked with steering the Project Management Office, ensuring the effective execution and governance of project management methodologies throughout the organization. This position encompasses the supervision of project managers, oversight of project portfolios, and the alignment of all initiatives with the strategic aims of the organization. The individual in this role will liaise with executive stakeholders regarding all projects within the program portfolio. Additionally, the PMO Practice Director will be instrumental in cultivating a project management culture, enhancing project delivery capabilities, and guaranteeing that projects are finalized on schedule, within defined parameters, and within budgetary constraints.

Supervisory Responsibilities:

  • Guide and mentor the project management team, sharing insights on best practices.
  • Establish the PMO organizational framework, recruit, and manage project staffing in accordance with project goals.
  • Oversee project deliverables alongside Project Managers, Analysts, Market Leads, Regional Directors, and support contractors within a direct and indirect reporting structure.
  • Set annual performance objectives for direct reports and conduct performance evaluations.
  • Supervise Project Managers to ensure timely, scope-compliant, and budget-conscious project delivery.

Duties/Responsibilities

  1. Leadership and Strategy: Formulate and execute the PMO strategy and operational model to support organizational objectives.
  2. Lead the PMO team, including recruitment, training, mentoring, and performance oversight.
  3. Establish and uphold project management standards, methodologies, and best practices.
  4. Project Portfolio Management: Manage the project portfolio for all initiatives where DTI serves as the primary supplier, ensuring alignment with strategic objectives.
  5. Accountable for the overall delivery of all DTI Prime projects/programs.
  6. Prioritize projects based on business objectives, resource availability, and risk evaluations.
  7. Monitor and report on project portfolio performance, including timelines, budgets, risks, and outcomes.
  8. Process Improvement: Continuously assess and enhance project management processes, tools, and techniques.
  9. Implement and maintain project management software and tools to boost efficiency.
  10. Encourage a culture of continuous improvement and organizational learning.
  11. Stakeholder Management: Act as the primary contact for project-related inquiries.
  12. Communicate project status, challenges, and successes to stakeholders and senior management.
  13. Facilitate collaboration and coordination among project teams and departments.
  14. Risk Management: Identify and mitigate risks associated with project delivery.
  15. Develop contingency plans and manage project change requests.
  16. Ensure adherence to regulatory requirements and organizational policies.

Required Skills/Abilities:

  • Strong leadership and team management capabilities.
  • Exceptional communication and interpersonal skills.
  • Proficient in project management software and tools (e.g., Microsoft Project, JIRA, Asana).
  • Adept at analyzing complex data and providing actionable insights.
  • Strong organizational and multitasking abilities.
  • A commitment to fostering a positive company culture and enhancing employee engagement.
  • Excellent time management skills with a proven track record of meeting deadlines.
  • Strong analytical and problem-solving capabilities.
  • Ability to thrive in a fast-paced and sometimes high-pressure environment.
  • Proficient with Microsoft Office Suite or related software.

Education and Experience:

Bachelor's degree in business administration, Project Management, or a related field.

Master's degree or MBA preferred.

  • Project Management Professional (PMP) or similar certification required.
  • Program Management Professional (PgMP) or Portfolio Management Professional (PfMP) is a plus.

Minimum of 10 years of experience in project management, with at least 5 years in a leadership capacity.

Demonstrated experience in managing large-scale projects and project portfolios.

Experience in establishing and managing PMO functions and processes.

* The current hybrid work schedule is temporary and will transition to a full-time onsite model in the future.