Corporate Governance Specialist

6 days ago


Downers Grove, Illinois, United States US Foods, Inc. Full time
Job Description:

We are seeking a detail-oriented Corporate Paralegal to join our team at US Foods, Inc. This role plays a critical part in supporting corporate governance and compliance by preparing key meeting materials, managing SEC filings, and ensuring adherence to corporate policies.

Salary: The estimated annual salary for this position is between $90,000 and $120,000 based on relevant experience and education.

About the Role:
The Corporate Paralegal will assist legal counsel with various administrative duties, maintain accurate records for corporate entities, and support the organization of quarterly board meetings and annual shareholder meetings. Key responsibilities include:
• Coordinating preparation and distribution of shareholder, board, and committee meeting materials utilizing Diligent,
• Preparing initial drafts of corporate resolutions, board minutes, unanimous written consents, secretary's certificates, and related transactional back-up materials,
• Assisting with all SEC filings, including periodic reports (10K, 10Q, and 8K), Proxy Statements, Section 16 reports (Forms 3, 4, and 5) utilizing Workiva and NYSE reporting obligations,
• Providing support for certain SEC and NYSE requirements related to director and management equity, including drafting and maintenance of equity agreement templates, deferred equity arrangements,
• Responsible for formation and dissolution of corporate entities and general subsidiary maintenance, including filing annual reports, qualifications to do business in other states,
• Establishing and maintaining document management systems for all corporate entities, including stock certificates, minute books, and secretary of state filings,
• Managing Board and officer administration matters, including overseeing the payment of non-employee director compensation, preparing and recording annual Director and Officer Questionnaires.

Requirements:
To be successful in this role, you must have a minimum of ten years of paralegal experience, specifically in public company and securities law. You should be organized, detail-oriented, and proactive, with strong verbal and written communication skills. Proficiency in Microsoft Office tools, Workiva, Diligent, and PDF writer is required. Additionally, you should have the discretion and sophistication to interact with directors and senior management while maintaining confidentiality of critical corporate matters.

Benefits:
This role offers an annual incentive plan bonus, health insurance, pre-tax spending accounts, retirement benefits, paid time off, short-term and long-term disability, employee stock purchase plan, and life insurance.

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