Accounts Payable Coordinator
2 days ago
IES Communications is seeking a highly skilled Accounts Payable Specialist to join our team. The successful candidate will be responsible for coordinating the timely and accurate payment of the Company's authorized obligations to vendors.
Key Responsibilities:- Receive and file all vendor invoices and related documentation.
- Review all invoices for appropriate documentation and approval prior to payment.
- Respond to all vendor inquiries.
- Reconcile vendor statements, research, and correct discrepancies.
- Confirm vendor purchases are properly authorized through the purchase order system or approval of authorized Company manager and work with company purchasing personnel to resolve discrepancies.
- Batch and input authorized invoices to accounts payable system, including coding vendor invoices with correct accounting codes.
- Process weekly check runs to pay invoices when due, match checks to supporting documentation, distribute checks to vendors when signed.
- Maintain vendor master file and assist with the month-end closing of accounts payable.
- Maintain files and documentation thoroughly and accurately, in accordance with company policy, and accepted accounting practices.
- Understand sales/use laws as they relate to purchases from vendors, and ensure the correct tax is paid on Company purchases.
- Identify accounts payable charges for job costing and assist management in analyzing financial statement charges from accounts payable.
- Must be self-motivated, detail-oriented, reliable, and positive in approach and help create, develop, and implement project process improvement(s).
- Must have strong work ethics.
- Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis, and multi-tasking skills.
- Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts, and corporate procedures.
- Ability to communicate effectively verbally and in writing.
- Ability to interact with employees and vendors in a professional manner.
- Ability to work independently and with a team in a fast-paced and high-volume environment with an emphasis on accuracy and timeliness.
- Must promote the Company culture and mission to all employees, vendors, clients, and business partners.
- Must possess at least a High School Diploma or GED equivalency.
- Must have a minimum of two 2+ years of recent experience in accounts payable.
- Must be proficient with Microsoft Office (Word, Excel, etc.) and general accounting software and have strong typing/data entry skills.
- Must be proficient in ten-key by touch.
IES Communications is an Equal Opportunity/Affirmative Action Employer. We provide reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990.
Applicants who need accommodation in the job application process should contact the IES Communications corporate office at (713) or any IES Communications office to request assistance.
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