Private Foundation Bookkeeper

3 weeks ago


Nashville, Tennessee, United States Anonymous Philanthropy Full time
Job Summary

We are seeking a highly skilled bookkeeper to provide comprehensive financial services to our private foundation and recording studio. The ideal candidate will have experience working with private foundations, proficiency in English and MS Office, and a customer service orientation.

About the Position

This is a contracted position requiring approximately 30 hours of work per week. The successful candidate will be responsible for managing multiple bank accounts, processing payments, and coordinating with CPA firms and vendors.

Responsibilities and Requirements
  • Manage (3) foundation bank accounts and process payments in a timely manner.
  • Coordinate with CPA Firm and foundation advisors and vendors to provide audit and 990 documentation.
  • Attend bi-weekly calls with CPA Firm and serve as the liaison between the foundation and accounting firm.
  • Process payments on behalf of the foundation, including annual tax payments, and ensure that all filings and payments are made on time.
  • Process foundation payroll and act as the payroll administrator.
  • Manage foundation credit card to ensure expenses are tracked.
  • Manage employee expenses and complete expense reports.
  • Create and maintain a master list of important tax and accounting events throughout the year.
  • Provide overall bookkeeping service for recording studio, including managing (1) studio bank account.
  • Process and manage payments for ongoing studio expenses, including payments to employees and vendors, in a timely manner.
  • Maintain information on foundation assets, including properties and lease agreements.
  • Maintain and manage a detailed list of studio gear and equipment.
Salary and Benefits

The estimated salary for this role is $52/hour based on experience and skillset. This is a contracted position and the employee will receive a 1099.



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