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Project Manager

2 months ago

Austin, Texas, United States InProduction Full time
About the Role

InProduction, a leading provider of temporary seating, staging, structures, and scenic production for the U.S. live events industry, is seeking a highly skilled Project Manager to join our team. As a Project Manager, you will be responsible for the overall direction, coordination, and execution of specific projects, ensuring consistency with company strategy, commitments, and goals.

Key Responsibilities
  • Project Planning and Execution
    • Interpret drawings to evaluate project needs, including reviewing current inventory and fabrication requirements, and ordering equipment.
    • Review client contracts and communicate milestones or stipulations to the project team.
    • Check availability of specialty items to avoid overbooking.
    • Project labor for both erection and dismantle, and implement processes and procedures for projects.
    • Plan and implement job budgets within SPORTS in advance, tying costs to activities and materials to build budgets from the bottom up.
    • Discuss project budgets, goals, and expectations with pertinent parties.
    • Acquire permits with local building departments in locations throughout the US when necessary.
    • Attend pre-planning meetings and perform site visits to review the scope of work with the client and coordinate with various vendors on the coordination of the job.
    • Ensure all rental equipment is scheduled prior to starting the project and returned.
    • Assign usage dates to structures to reserve inventory throughout the project.
  • Project Monitoring and Control
    • Manage build and strike dates, notify Operations of any date changes.
    • Periodically visit job sites to inspect and ensure that fieldwork progress is appropriate to job timelines and compliance and quality.
    • Provide technical advice to job teams to ensure compliance with job specifications.
    • Assist Operations with inventory management and formal cycle counts of material onsite.
    • Maintain and update budget regularly to reflect current margin.
    • Inform senior management of significant changes in project plans and budget changes.
    • Procure materials to complete the project if justified.
    • Produce weekly reports for projects over $200K and a build duration greater than 2 weeks.
  • Project Closure
    • Participate in the generation of final build to capture design changes and to help better prepare for future projects.
    • Reconcile all invoices in a timely manner.
    • Work with operations on the allocation of materials loading out of the project.
    • Coordinate debriefings and record notes for future years.
    • Implement processes for post-event reviews. Document both financial and operational performance items for potential process improvements.
    • Generate as-built drawings for reoccurring projects to aid in accuracy year to year.
    • Ensure all rental equipment is returned entirely and quickly.
Requirements
  • Education
    • MBA or other advanced degree, with 3 to 5 years project management and operations experience; or BA Bachelor's Degree and 10+ years' experience.
    • Preferred experience in construction, or equipment rental industry.
    • PMP certification preferred, but not required.
  • Work Environment
    • Work is primarily done in an office environment.
    • Will need to travel to outdoor worksites as needed.
    • Wearing of safety clothing and equipment may at times be required.
  • Requirements
    • Pass background check and drug screening requirements.
    • Professional Tent Installation preferred.
    • The position requires frequent travel.
    • Possess a valid driver's license and meet requirements to operate company vehicles.
    • Cross-functional leadership capabilities required.
    • Excellent communication and interpersonal skills.
    • Basic budget management skills.
    • Strong analytical and problem-solving skills.
    • Effective customer relations skills.
    • Able to read, write, and speak English fluently, required.
    • Able to read, write, and speak Spanish a plus.
    • Computer and internet fluency; general data management, Microsoft Office (Excel, Word, etc.).