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Administrative Coordinator
1 month ago
Ryde Technologies, LLC is seeking a highly organized and detail-oriented Administrative Coordinator to provide clerical and administrative support to the Quality, Training, and Investigations Division.
The ideal candidate will have a strong background in administrative work, excellent communication skills, and the ability to work effectively in a team environment.
Key Responsibilities:
- Assist in the coordination of marine casualty investigations and provide administrative support to the Director, Marine Investigations and the Investigations Department.
- Support the Quality and Training departments as needed and collaborate with other Headquarters departments, Regional Offices, maritime partners, clients, and field Investigators.
- Prepare and submit required reports to the IMO database for the Marine Investigations department.
- Assist in scheduling and creating work orders for Investigator assignments in the Waypoint system.
- Prepare and dispatch tax letters, death, and birth certificates, and generate invoices for direct billing of fees.
- Help maintain the list of qualified casualty investigators.
- Coordinate assignment of marine casualty Investigation training and personnel development.
- Update marine casualty investigator evaluation and oversight database.
- Assist in preparation of records, correspondence, and reports.
- Maintain data and help capture relevant content during departmental meetings.
- Monitor communication with regional offices, clients, and ship managers to ensure accurate and timely responses to inquiries.
- Help procure and distribute departmental items.
- Participate in Quality Program and processes.
- Help maintain information technology sites (e.g. SharePoint, Learning Management System, Waypoint).
- Support the Quality and Training departments with administrative needs providing back-up assistance to other staff.
- Assist in other duties and projects as required by supervisor and executive level leadership.
Requirements:
- High School degree or GED required.
- Minimum one year of administrative experience. Additional formal secretarial and clerical training preferred.
- Maritime Industry experience preferred.
EEO Compliance:
Ryde Technologies, LLC is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
