Part-Time Department Assistant-Field Based Learning Coordinator

1 month ago


Queens, New York, United States St. John's University Full time
Job Summary:

This part-time position assists the Department of Core Studies Chair in implementing the University's commitment to high-impact practices for undergraduate students through field-based experiential learning. The successful candidate will work with faculty and cultural institutions in the New York City area to provide hands-on learning experiences for approximately 1,500 undergraduates each semester.

Key Responsibilities:
  • Maintain professional relationships with the University community, including faculty, administrators, staff, and students.
  • Assist department leadership in ensuring field-based learning requests align with curriculum.
  • Coordinate and manage logistics for approximately 180 field-based learning excursions per semester.
  • Maintain relationships with cultural institutions relevant to First Year Seminar.
  • Oversee field-based learning events, including arrangements with speakers, ticket acquisition, transportation booking, and room reservations.
  • Manage and process invoices and receipts for prompt and accurate payments to cultural institutions.
  • Direct and approve approximately 40 timecards biweekly for peer leader coordinators and peer leaders.
  • Provide weekend support for escalated issues.
  • Guide communication of event details to faculty, including detailed itineraries.
  • Supervise peer leader assignments on field-based learning excursions.
  • Troubleshoot issues as needed.
Requirements:
  • Bachelor's Degree preferred.
  • 1-3 years' experience working with faculty and students strongly preferred.
  • Previous experience in administration, preferably in an academic or university setting.


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