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Receptionist - Part Time

2 months ago

Austin, Texas, United States Dream Finders Homes Full time
Job Summary

The Receptionist will be the first point of contact for our company, managing the front desk daily and performing various administrative and clerical tasks. This role requires a pleasant personality, as it also involves customer service.

Key Responsibilities
  • Answer all incoming calls in a timely and professional manner.
  • Route calls to the appropriate department or individual.
  • Assist callers with general questions.
  • Greet and announce office visitors.
  • Retrieve and distribute messages from general delivery voicemail.
  • Receive, open, date stamp, and distribute all US Mail.
  • Post all outgoing US Mail. Replenish postage meter when funds are low.
  • Maintain supplies for Corporate Office and model homes by keeping inventory and placing orders.
  • Maintain neat appearance of lobby, reception desk, kitchen, and conference rooms.
  • Provide administrative support to various departments as needed.
Requirements
  • Proven work experience as a Receptionist, Front Office Representative, or similar role.
  • Proficiency in Microsoft Office Suite.
  • Hands-on experience with office equipment (e.g., scanners, printers, postage meter).
  • Professional attitude and appearance.
  • Solid written and verbal communication skills.
  • Ability to be resourceful and proactive when issues arise.
  • Excellent organizational skills.
  • Multitasking and time-management skills, with the ability to prioritize tasks.
  • Customer service attitude.
  • High school diploma or equivalent; additional certification in Office Management is a plus.
Work Environment

The work environment is representative of an office/field setting. The noise level in the work environment is usually quiet to moderate. Reasonable accommodations can be made to enable employees with disabilities to perform the described essential functions of the job.

Physical Demands

While performing the responsibilities of the job, the employee is required to talk and hear. Vision abilities required by the job are close vision. The employee is often required to sit and use their hands and fingers to handle, feel, and operate office equipment such as a computer, copier, and office supplies. In addition, the employee is occasionally required to stand, walk, reach with their arms and hands, and to stoop, kneel or crouch. Reasonable accommodations can be made to enable employees with disabilities to perform the described essential functions of the job.