Part-Time Operations Coordinator

4 weeks ago


Chicago, Illinois, United States North Park University Full time
Operations Associate

About North Park University

We are a Christian university affiliated with the Evangelical Covenant Church, serving over 3,200 students from diverse backgrounds. Our campus is located in the Albany Park neighborhood of Chicago, offering a unique blend of urban and academic environments.

Mission and Vision

Our mission is to prepare students for lives of significance and service through education in the liberal arts, professional studies, and theology. We aim to create a university of uncommon character and enduring excellence, where faith, learning, and service meet.

Job Summary

The Part-Time Operations Coordinator provides support for the Axelson Center through office administration, staff assistance, center involvement, internal system development and maintenance, and on-campus system coordination.

Main Responsibilities

  • Primary Point of Contact
  • Act as primary point of contact with on-campus support services: mail room, facility rental, physical plant, IT, business office, development, and HR.
  • Program Logistics
  • Work closely with the Assistant Director and Assistant Director of Programs on program logistics/execution for all related programs.
  • Event Planning
  • Reserve rooms, set up AV/tech support, coordinate catering arrangements; prepare all program materials and signage; and onsite program management.
  • Financial Management
  • Handle accounts payables and receivables, receipt generation, process refunds, track and reconcile invoices and credit card account activity.
  • System Maintenance
  • Oversee internal and online systems for the Axelson Center (database, e-marketing, social media, surveys). Make updates to public systems in a timely manner in partnership with Center staff.
  • Customer Support
  • Maintain customer data, monitor out-of-date or inaccurate information and work with external vendors if required.
  • Administrative Support
  • Provide administrative support for the staff of the Axelson Center including internal meeting planning and prep; meeting or event registration, preparation, and follow-up; material requests; reimbursement processing.
  • Communication
  • Prepare communications for program participants, board, and committees. Execute other Axelson Center communications including regular eblasts and social media posts.
  • Tech Support
  • Serve as point of contact for high-level volunteers with the Center (Advisory Board, and other working committees).
  • Data Management
  • Manage RSVPs, special requests, meeting minutes, and data dissemination.

Requirements

  • Experience
  • 2 years' experience working in an office support role.
  • Attention to Detail
  • Strong attention to detail.
  • Prioritization and Time Management
  • Ability to prioritize, work independently and responsibly to meet deadlines.
  • Teamwork
  • Comfortable working in a team environment and maintaining good working relationships with diverse audiences.
  • Customer Service
  • Exemplary customer service skills. Adaptable and flexible.
  • Data Analysis
  • Knowledge of relational databases, data analysis and reporting. Advanced computer knowledge and troubleshooting skills.
  • Research Skills
  • Creative and flexible research skills with ability to analyze, interpret, summarize, and present information effectively.
  • Commitment to Values
  • Commitment to Axelson Center values: excellence, multicultural; collaborative; adaptive; ethical; and environmental responsibility.
  • Adaptability
  • Ability to maintain composure in a fast-paced working environment and focus on targeted priorities.
  • Education
  • Committed to and an articulate supporter of the university's mission, identity, and Christian faith commitment.

Estimated Salary

$45,000 - $60,000 per year, depending on experience and qualifications.



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