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Facilities Operations Coordinator

2 months ago

Sacramento, California, United States CommonSpirit Health Full time
Job Summary

The Facilities Safety & Operations Support Coordinator will be responsible for supporting the management of operational departments, including Engineering, Environment of Care, Emergency Preparedness, and Construction Services. This role will involve maintenance operations, repair and improvement, vendor relations, cost control, and safety and emergency preparedness.

Key Responsibilities
  • Supports and directs resources for operational management of maintenance, repair, and improvement of physical systems and equipment, vendor relations, and cost control.
  • Project work: Provides staff assistance on special projects/program issues, credentialing requirements, photocopying, gathering facts and materials, communicating with others on administrators' behalf, transmitting information and/or instructions, making travel arrangements, and preparing/submissions for authorization and/or reimbursement.
  • Educates departments and ensures compliance on rules, regulations, licensure, accreditation, and laws applicable to hospital and department operations.
  • Supports the Sr. Director of Facilities and Operations in the management of Engineering, Environment of Care, Emergency Preparedness, Construction Services, Security, Environmental Services, and Food and Nutrition Services. Assists Sr. Director in achieving performance goals, including planning, defining roles and responsibilities, task delegation, and performance management.
  • Reviews invoices and tracks expenditures and purchases to ensure adherence to budget. Assists other administrators and support staff as needed.
  • Develops and/or oversees the development of procedures and agreements that support the operational response plan in the areas of personal protective equipment, communications equipment, ancillary service support, and other areas.
  • Schedules meetings, posts, and maintains appointment calendars, assists with email and task follow-up, prepares confirmations, creates agendas, provides materials, reserves meeting rooms, and generates catering orders.
  • Supports decision-making process and interacts with senior leadership.
  • Supports the Sr. Director with training, compliance, and certification.
  • Supports the Sr. Director with financial reports and financial budget. Assists department by running reports to detail any variances from financial targets.
  • Supports utilization of TEAM, including scheduling, monitoring of time entry records, and approval of timecards. Provides backup coverage for other departments under the Sr. Director as needed.
  • Directly communicates with and assists with regulatory agencies.
  • Assists with the maintenance of Work Order system.
  • Screens and distributes incoming correspondence, handles, and advises Sr. Director of action taken. Composes correspondence, takes meeting minutes, and provides administrative support to assigned committees.
  • Screens vendors/contractors and/or refers them to other staff members as needed. Provides information to vendors/contractors based upon established program and policy regulations.
Requirements
  • Bachelor's degree required or 5 years related job or industry experience in lieu of degree.
  • Valid driver's license is required.
  • Acute care hospital experience required.
  • Must have successfully assisted in TJC OSHPD DHS and other regulatory inspections.
  • Must have strong working knowledge of TJCs Environment of Care Life Safety and Emergency Management standards as well as CMS OSHA Cal-OSHA NIOSH NFPA and other applicable regulatory agency codes and standards.
  • Excellent written and interpersonal communication, collaborative problem-solving, teaching, and presentation skills.
  • Microsoft Office.
  • Ability to effectively interact with a wide variety of healthcare-related Authorities Having Jurisdiction, including CMS TJC Cal-OSHA, and the FDA.