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Financial Compliance Specialist

2 months ago

New York, New York, United States Empire State Full time
Position Overview

Note: Candidates are required to submit a cover letter along with their resume for consideration.

Work Arrangement: This role necessitates in-office attendance. Hybrid work arrangements may be available depending on specific job responsibilities and in accordance with company policy.

PRIMARY RESPONSIBILITY:

The role involves overseeing the financial management and auditing of the Empire State Loans & Grants Program.

KEY RESPONSIBILITIES:

  • Administer the New York State Prequalification System for Grants Contracts Vendors as mandated by State Finance Law.
  • Establish contracts for executed loan and grant agreements within the PeopleSoft Financial Management System.
  • Oversee and track active loans and grants utilizing the PeopleSoft Financial Management System and the Universal Project Tracking System.
  • Conduct desk audits and authorize program invoices to ensure adherence to program guidelines, Director's materials, and Grant Disbursement Agreement stipulations prior to payment.
  • Collaborate with both internal and external departments to verify that submitted documentation is comprehensive for the review and approval of invoices.
  • Manage the submission of contracts and amendments for prior approval or filing with the New York State Office of the State Comptroller, as required by Public Authorities Law.
  • Follow up with project managers regarding reviewed invoices that necessitate additional documentation.
  • Support the Director of Loans & Grants Finance Administration with various tasks, including responding to inquiries from internal and external auditors, retrieving files for Freedom of Information Law requests, and generating queries from the PeopleSoft Financial Management System to prepare monthly invoice status reports.
  • Engage in other special projects as assigned by the supervisor.

QUALIFICATIONS:

Educational Background: An Associate's Degree in Accounting, Finance, or Economics, accompanied by a minimum of 3 years of relevant experience, or an equivalent combination of direct experience and/or education that demonstrates comparable knowledge, skills, and abilities. Experience in the public sector is advantageous.

Professional Experience: 3 to 5 years of experience in Accounting, Contract Management, and Auditing.

Required Knowledge: Proficiency in the PeopleSoft Financial System and Microsoft Office Suite (Excel, Word, Outlook, etc.).