Senior Project Support Manager

3 weeks ago


Orlando, Florida, United States Conti Federal Services Full time

Responsibilities

  • Assists the Project Manager in reviewing costs and completing month-end financial reporting packages and forecasts accurately and on time.
  • Processes and tracks paperwork including submittals, RFIs, invoices, application for payment, subcontract agreements, purchase orders, and labor cost reports efficiently.
  • Ensures the team accurately documents and submits all receivables, quantities, extras, change orders, and claims for timely invoicing and maximum cash flow.
  • Collaborates with the Project Manager to finalize monthly invoices.
  • Prepares submissions for as-builts, vouchers, extras, and claims promptly.
  • Maintains a comprehensive project file system, ensuring adherence to filing procedures.
  • Verifies all documentation is clear, concise, and accurate, enabling reliable access by all departments and employees.
  • Supports the execution of required documentation for clients, subcontractors, and internal company procedures.
  • Maintains meeting minutes and follows up on action item status with the team.
  • Ensures timely submission of Owner-required information to avoid project delays.
  • Identifies and contributes to process enhancements, including documentation of work instructions, focusing on continuous improvement.
  • Supports the PM in obtaining necessary information for Client Modification submissions. Upon completion, ensures all documentation is fully executed and includes CFS internal documentation.


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