Senior Office Assistant

7 days ago

Atlanta, Georgia, United States 3T Consulting Group LLC Full time

About 3TG Staffing Solutions

We are a women-owned business committed to providing solutions and qualified staff for our clients. Our goal is to help experienced talent regain employment through effective strategy, efficient planning, and timely execution.

Job Summary:

We are seeking a highly motivated Administrative Assistant to support our CEO and internal team. This role involves managing the CEO's time, coordinating meetings, and handling travel arrangements.

Key Responsibilities:

  • Time Management: Effectively manage the CEO's time to meet priorities, goals, and objectives.
  • Calendar Coordination: Schedule internal and external meetings, manage the executive's calendar, and process travel expenses.
  • Communication Support: Assist the executive with meeting preparation, take notes, and follow up with responsible parties.
  • CORRESPONDENCE: Compose, proofread, and finalize complex correspondence, documents, meeting minutes, and reports using experience and judgment.
  • Internal Meetings: Provide extensive internal meeting support, including prepping the CEO, attending, and capturing action items.
  • Speaking Engagements: Coordinate the CEO's speaking engagements and ensure timely submission of required information.
  • Client Information: Maintain a system for organizing client engagement information, making it complete, thorough, well-documented, organized, and easily accessible.
  • CEO Updates: Provide consistent updates and information to the CEO, ensuring business discretion, sound judgment, and a clear understanding of priorities.
  • Action Items: Ensure the CEO is informed of all appropriate action items regarding the management of the organization and client projects.
  • Email Management: Track all CEO email traffic, flag items for follow-up, and use intelligence gleaned from email to anticipate shifts in priorities, scheduling, etc.

Requirements:

  • Administrative Experience: 2+ years of administrative experience.
  • Education: Preferred college degree or equivalent education, training, and experience.
  • Skills:
    • Strong professionalism, confidentiality, time management, communication, customer service, and organization skills.
    • Proficiency with Google Apps (Gmail, Google Docs, Google Calendar), Microsoft Office, and video conferencing tools.
    • Demonstrated experience with calendar management, travel arrangements, and event coordination.
    • Strong project coordination and planning skills; excellent service orientation.
    • High standard of work and impeccable attention to detail.
    • Organized, methodical, and proactive work ethic.
    • Excellent written and verbal communication skills.
    • Time-management skills.
    • Ability to pay attention to detail.
    • Organization skills.
    • Ability to multitask.
    • Basic understanding of frequently used computer software and programs, such as Microsoft Office.
    • Interpersonal skills.

About the Opportunity

This is a full-time position located in Atlanta, with a salary range of $22-$30 per hour. If you are a highly motivated and detail-oriented individual with strong communication skills, we encourage you to apply.

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