Financial Operations Assistant

3 weeks ago


Tarrytown, New York, United States Creative Financial Staffing Full time
Accounts Payable/Receivable Associate

Creative Financial Staffing has partnered with an education testing service in Tarrytown, NY to find an entry-level Accounts Payable/Receivable Associate to join their finance team. The ideal candidate will support both accounts payable and receivable functions and assist with various administrative tasks.

Why This Role?
  • A collaborative and supportive work environment.
  • Monthly town halls and regular team events.
  • Benefits including healthcare and 401K.
  • A fun and engaging work environment with activities like step challenges, holiday parties, and more.
Key Responsibilities:Accounts Receivable Duties:
  • Generate and send out invoices and credit memos to customers twice monthly.
  • Follow up on, collect, and apply payments daily (cash, checks, credit cards).
  • Manage customer deposits, perform account reconciliations, and resolve discrepancies.
  • Prepare and manage customer statements and aging reports.
  • Process refunds for B2C via PayPal.
Accounts Payable Duties:
  • Process vendor invoices and verify accuracy against purchase orders.
  • Enter invoices into the accounting system for payment.
  • Schedule and prepare payments via checks, wire transfers, and ACH twice monthly.
  • Reconcile accounts payable transactions and resolve discrepancies.
  • Assist in onboarding new vendors and manage vendor relations.
  • Assist in the preparation of 1099s at year-end.
Audit and Compliance:
  • Assist in internal and external audits.
  • Ensure compliance with company policies and accounting regulations.
  • Help maintain accurate and organized financial records.
Qualifications:
  • Education: Associate's degree in Accounting, Finance, or a related field preferred.
  • Experience: Prior experience in accounts payable/receivable or a related field is a plus but not required for entry-level applicants.
  • Skills:
    • Basic understanding of accounting principles and procedures.
    • Proficiency in Microsoft Office, especially Excel.
    • Strong attention to detail and accuracy.
    • Excellent organizational and time management skills.
    • Good communication and interpersonal skills.


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