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Senior Program Administrator

4 weeks ago

Washington, Washington, D.C., United States CATHEXIS Full time
Job Overview

CATHEXIS is seeking a highly skilled Senior Program Administrator to support the Office of the Under Secretary of Defense, Force Education and Training Office (FE&T). This role will involve providing administrative, organizational, and process management support to senior-level decision-makers within OUSD FE&T.

The ideal candidate will have expertise in the Correspondence and Task Management System (CATMS) and experience working with or knowledge of the Freedom of Information Act, Issuances, GAO/IG requests.

Key Responsibilities
  • Provide administrative support to FE&T leadership and staff, including correspondence, calendar, documentation, report, and SharePoint Site management
  • Responsible for leveraging expert-level CATMS experience to the maximum extent of its functionality to move actions efficiently and effectively
  • Responsible for the support and training of FE&T personnel after they have received the official CATMS training
  • Responsible for understanding the OSD manual for correspondence to ensure all documents are in accordance with the DoD rules, instructions, and standards
  • Ensures that all PowerPoint briefings, read-ahead material, ghost emails, and other correspondence are formatted according to ASD(R) standards and guidelines
  • Responsible for updating the signature authority for the Directors, Principal Director, and DASD for documents signature authority
  • Ensures the accurate, concise, coordinated, and timely processing of executive correspondence to include Congressional reports and/or briefings, IG and GAO engagements, FOIA, issuances are tracked to ensure they all meet the suspense dates and tracked in the FE&T tracker
  • Assist with managing the DASD calendar, to include all administrative information on all calendar events to include the 5 W's, and phone calls
  • Able to manage, organize, and update documents in the FE&T share point site, with fluency to build and modify, to ensure the personnel in FE&T have all the information, formats, and guidance needed in support of their mission
  • Supports the updates of ASD priority slide and strategic calendars
  • Coordinates with government lead on the identification of priorities and assigned tasking
  • Maintains weekly and monthly tracking systems to measure organizational efficiency. Tracking may also include high visibility items, overdue requests, and maintenance of executive dashboards; provides regular updates to leadership
Requirements
  • Must have Active Secret Clearance with the ability to acquire a Top Secret; Active Top Secret or above is preferred
  • Bachelor's Degree
  • 5 - 8 years of experience supporting DoD programs in an administrative capacity
  • Expert experience with the Correspondence and Task Management System (CATMS) is required
  • Experience working with or knowledge of the Freedom of Information Act, Issuances, GAO/IG requests
Benefits
  • Performance Bonuses
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • 401(k) Plan (Traditional and ROTH)
  • Life Insurance (Basic, Voluntary & AD&D)
  • Paid Time Off
  • 11 Federal Holidays
  • Parental Leave
  • Commute Benefits
  • Short Term & Long Term Disability
  • Training & Development
  • Wellness Program
  • Community Outreach Initiatives