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Financial Operations Coordinator

2 months ago

Homer, Alaska, United States Land's End Management Corporation Full time
Job Overview

Position Summary: The Financial Operations Coordinator is responsible for executing daily, weekly, bi-weekly, and monthly tasks that involve the collection, consolidation, and posting of financial transactions to the company's accounting records. This role assists the Controller/CFO by overseeing and reporting on the efficient flow of financial data from various departments including Hospitality, Food & Beverage, Marketing, and Maintenance.

Key Responsibilities:

A. Administrative Support:

  1. Provide cashiering services for staff and management.
  2. Manage the accounting vault and ensure sufficient cash for deposits.
  3. Handle and distribute incoming correspondence on a daily basis.
  4. Respond to phone inquiries and take messages as needed.
  5. Facilitate the sending of faxes and outgoing mail.
  6. Perform copying, filing, and assist with employee accounting inquiries.

B. Revenue Management:

  1. Document and reconcile all gift card transactions, both issued and redeemed.
  2. Collect revenue from vending machines and record in the ledger.
  3. Audit and count daily shift deposits across all departments.
  4. Reconcile daily revenue and address any discrepancies in deposits or paperwork.
  5. Prepare daily bank deposits.
  6. Record daily revenue and deposits in the general ledger.
  7. Investigate inquiries from banks, credit card companies, or customers and respond appropriately.
  8. Track and document sales tax-exempt transactions along with supporting documentation.
  9. Organize and file daily revenue and cash receipt reports.
  10. Maintain records of Special Event sales and monitor for compliance with sales tax regulations.

C. Financial Reporting:

  1. Develop and maintain financial reports for the Controller/CFO.
  2. Payables Administration:
    1. Input and scan invoices into accounting systems.
    2. Review and reconcile vendor statements on a weekly and monthly basis.
    3. Organize and file invoices systematically.
    4. Match paid invoices with check stubs from the unpaid invoice file.
    5. Collect W-9 forms from new vendors and update the vendor master file.
Additional Responsibilities:
  1. This role requires professional attire, adherence to office hours, integrity, confidentiality, and strong interpersonal skills.
  2. Adhere to company policies and suggest improvements when necessary.
  3. Complete additional tasks and projects as assigned by the Controller/CFO.
Required Skills and Qualifications:
  1. Comprehensive understanding of accounting principles and practices.
  2. Strong mathematical, verbal, and written communication abilities.
  3. Excellent organizational, administrative, and analytical skills; capable of working independently.
  4. Proficient in computer applications including accounting software and Microsoft Office Suite.

Candidate Profile: Attention to detail, conscientiousness, and a strong commitment to accuracy are essential. Previous experience in accounting is preferred. The ideal candidate will be self-motivated, professional, mature, and possess a customer-friendly demeanor.