Support Services Coordinator
3 weeks ago
Job Description:
The Executive Support Specialist will be responsible for providing comprehensive support to the CEO, including calendar management, communication, errand management, travel arrangements, and administrative support.
Duties and Responsibilities:
- Maintain and organize the CEO's personal calendar, including scheduling appointments, meetings, and reminders.
- Handle incoming and outgoing communications on behalf of the CEO, including emails, phone calls, and postal correspondence.
- Conduct various personal errands for the CEO, such as shopping, picking up items, booking personal appointments, and organizing personal events.
- Plan and coordinate travel itineraries, including flights, accommodations, and ground transportation.
- Maintain the highest level of confidentiality and discretion in handling sensitive information related to the CEO and the company.
- Provide general administrative support, including document preparation, filing, and managing personal projects as directed by the CEO.
- Act as a liaison between the CEO and other staff members, external partners, and personal contacts.
Requirements:
- Proven experience as an Executive Support Specialist or similar role.
- Excellent organizational and time-management skills.
- Strong communication and interpersonal abilities.
- Proficiency in MS Office and other scheduling tools.
- Ability to handle confidential information with discretion.
- Flexibility to respond to changing priorities and handle multiple tasks.
- A valid driver's license and ability to travel as required.
Benefits:
- Competitive salary range.
- Benefits package includes 401(k) matching, dental insurance, health insurance, paid time off, vision insurance, and wellness resources.
- Flexible work from home options available.
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