Senior Financial Operations Coordinator

6 days ago


Syracuse, New York, United States ARCADIS Full time

About Arcadis

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life.

Our mission is to create a lasting legacy by helping our clients achieve their goals and make a positive impact on the environment. We believe that everyone's contribution matters, and we're committed to empowering our employees to be their best selves.

Role Overview

The Billing Analyst plays a crucial role in ensuring accurate and timely client invoicing, working closely with project managers and operations teams to meet corporate mailing deadlines. This position requires strong organizational skills, attention to detail, and excellent communication abilities.

Key Responsibilities

  • Prepare and submit client invoices in accordance with contract terms and corporate guidelines.
  • Review contract setups in the Oracle Contracts system to ensure data compliance with contract terms.
  • Collaborate with Project Management and Operations teams to prepare and send client invoices, including special documentation and backup as required.
  • Assist with invoice status reports and costing as needed.
  • Provide courteous, prompt, respectful, and value-added customer service to internal and external clients.
  • Monitor and manage invoices in the Invoice Status Report daily.
  • Upload client-delivered invoices into the Receivables Billing AR app and Cancellations into the Misc.Docs. app within Oracle.
  • Verify receipt of contracts in the Contacts Storage System (CLS) and record status.
  • Interface with Cash Receipts, Accounts Payable, and Collection departments.
  • Monitor validation reports for contract setups and missing rates, making necessary adjustments.
  • Understand revenue recognition and make adjustments as needed.
  • Seek creative ways to assist Operations in meeting mailing deadlines.
  • Complete task checklists as requested.
  • Work in Adobe PDF to organize and tie out backup documents.

Requirements and Qualifications

  • Associate degree or equivalent experience in finance, accounting, or business administration.
  • Minimum 1 year of business experience in finance with a focus on billing, preferably.

Benefits and Compensation

Arcadis offers a competitive salary range of $44,000 - $50,600, depending on experience. In addition to a rewarding salary, we provide benefits, including medical, dental, and vision insurance, employee assistance program (EAP), 401(k) plan, short-term disability (STD), long-term disability (LTD), accidental death and dismemberment (AD&D) insurance, life insurance, paid parental leave, reward and recognition program, and optional benefits like well-being benefits, adoption assistance, and tuition reimbursement. Our comprehensive package ensures you have the support you need to thrive professionally and personally.

About You

We want you to bring your unique experiences and expertise to Arcadis. As a Billing Analyst, you'll work collaboratively with our team to deliver exceptional results. If you possess a strong sense of urgency, excellent accuracy, and attention to detail, we encourage you to apply. Join us in creating a lasting legacy by bringing your best self to work every day.



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