Executive Support Specialist
18 hours ago
Industry Leader in Vertical Farming.
Salary: $80,000 - $110,000 per year.
We are seeking a highly skilled and organized Executive Assistant to provide exceptional support to our CEO. This role involves handling personal and professional matters, ensuring the smooth operation of our office and daily activities.
Responsibilities:- Act as primary point of contact for CEO, managing calendar, scheduling appointments, and coordinating meetings.
- Handle various personal matters, including travel arrangements, personal errands, and family-related coordination.
- Screen and respond to emails, calls, and other communications on behalf of CEO.
- Maintain discretion and confidentiality regarding all personal and professional information.
- Coordinate logistics for both personal and business-related travel, accommodations, and itineraries.
- Facilitate communication and act as liaison between CEO and internal/external stakeholders.
- Oversee daily Head Quarters office operations, ensuring well-organized, efficient, and comfortable work environment.
- Manage office supplies, equipment, and service contracts, liaising with vendors and service providers as needed.
- Plan and coordinate company events, meetings, and gatherings, handling all logistics and on-site support.
- Manage office expenses, maintaining accurate records and handling reimbursements.
- Bachelor's degree in business administration, communications, or related field preferred.
- Minimum 7 years of experience as executive assistant, office manager, or similar role, ideally supporting C-level executives.
- Exceptional organizational skills, skilled in prioritizing tasks and multitasking in fast-changing environment.
- Strong interpersonal and communication skills, with ability to build rapport and trust.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Highest degree of confidentiality and professionalism.
- Flexibility to respond to urgent matters outside of regular business hours when necessary.
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