Executive Legal Coordinator

3 weeks ago

Roseland, Nebraska, United States Jettison Full time
Job Title: Executive Legal Coordinator

At Jettison, we are seeking an experienced Executive Legal Coordinator to join our team. As a key member of our corporate operations team, you will play a critical role in supporting our attorneys and ensuring the seamless delivery of legal services to our clients.

Responsibilities:
  • Client Relationship Management: Serve as the primary point of contact for clients, managing relationships and ensuring exceptional service delivery.
  • Process Improvement: Identify and implement process improvements to enhance service quality, efficiency, and client responsiveness.
  • Workflow Management: Develop and manage systems for tracking assignments, workflows, and legal file statuses to meet deadlines and ensure timely follow-up actions.
  • Communication and Training: Communicate effectively with clients and internal teams, providing training and support for Salesforce users, managing data, running reports, and maintaining security.
  • Collaboration and Oversight: Collaborate with Department Attorneys to oversee workflow and assignments, managing the opening of files and related procedures.
  • Financial Management: Monitor billing, update the legal team on pertinent bills, and assist with accounts receivable collection.
  • Marketing Support: Support marketing efforts, including creating social media content and presentation materials, and assisting with speaking engagements.
  • Administrative Tasks: Process invoices for payment, maintain calendars, schedule meetings, and update Constant Contact/HubSpot lists.
  • Professional Development: Participate in various projects and initiatives, and assist in training new hires.
Qualifications:
  • Experience: Minimum of 3 years of experience performing legal support tasks, preferably in Corporate Law and Corporate Transactions.
  • Education: Bachelor's degree from an accredited institution, focusing on legal studies or a related field.
  • Skills: Proficiency in MS Word, Excel, and Outlook, with the ability to quickly adapt to other applications; intermediate to advanced computer skills, including experience with document management systems (NetDocuments preferred).
  • Personal Qualities: Demonstrated action-oriented approach with sound judgment in a fast-paced, high-growth legal environment; exceptional organizational and communication skills, both written and verbal, with a keen attention to detail and strong proofreading skills.
  • Work Style: Ability to work independently, manage multiple projects simultaneously, meet deadlines consistently, and maintain a professional demeanor to communicate clearly, calmly, and concisely.

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